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Job Title:   Finance & Admin Assistant (Fresher Jobs)

Organisation: Infectious Diseases Institute (IDI)

Duty Station: Arua, Uganda

Reports to: Field Office Coordinator

About US:

Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.

Job Summary: The Finance & Admin Assistant will provide finance, administrative and secretarial support to the project field office staff as appropriate. He/she will participate in drawing of periodic work plans/budgets in relation to set targets, account for all the project field funds, assets and equipment and ensure proper utilization of project assets and equipment. S/he will develop a database of key project contact information; maintain distribution lists for various kinds of project communication and schedule all field office level project meetings; attend and take minutes as appropriate

Key Duties and Responsibilities:

• Participate in drawing of periodic work plans/budgets-in relation to the set targets
• Account for all the project field funds and ensure proper utilization of project assets and equipment
• Develop monthly schedules to allocate use of vehicles and supervise transport assistants
• Support in the management of project resources such as human resources, finances, vehicles among others
• Prepare financial reports on a monthly, quarterly and annual basis
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
• Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoice
• Coordinating between operating units in resolving day-to-day administrative and operational problems
• Preparing meeting minutes, meeting notes and internal support materials.
• Assign jobs and duties to office assistant as required.
• Schedule appointments and meetings with the district and other stakeholders
• Manages staff Leave schedules and time sheet reporting
• Assists in preparation of activity budgets and expenses

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in a finance related field
• Additional training in accounting packages will be an advantage
• A minimum of two years’ relevant work experience
• Basic accounting and book keeping skills
• Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs
• Excellent communication and interpersonal skills; strong writing skills are essential
• Ability to perform typing/word processing duties; knowledge of written communication formats and composition of such communications is crucial
• Knowledge of general office practices and procedures particularly in filing, gathering and compiling information
• The ability to consistently complete multiple requests in a timely fashion.
• Ability to work independently and with minimal supervision

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 6^th February 2024

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