Job Title: Programme Specialist – SME Finance and Business Development…
Digital Archivist US NGO Jobs – International Rescue Committee (IRC)
Job Title: Digital Archivist
Organisation: International Rescue Committee (IRC)
Duty Station: Kampala, Uganda
About US:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.
Job Summary: The Digital Archivist will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, compliance with donor regulations, and efficiency of internal archiving processes. This role will allow IRC teams to focus on clients’ needs and reinforce trusted relationship with our donors.
Key Duties and Responsibilities: The Archivist will work closely across all functions in the Uganda Country Program to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors are digitally archived and structured in a manner that is fit for purpose. This will entail:
- Understanding donor requirements for a variety of expenditure categories.
- Understanding and where required adapting the global document scanning policy.
- Understanding current documentation practices (both physical and digital).
- Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects.
- Where required, setting up a digital folder structure for relevant projects.
- Physically scanning documentation, storing, and naming all the digital files to allow non experts to understand and navigate the contents.
- Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in, Library and Information Science, Archival Studies, Political Science, Public Administration, and or any other business-related field.
- Five years of progressive experience in project management experience ideally in the field of document management or knowledge management.
- Ability to clearly communicate in English.
- Capacity to understand relevant policies and critically assess which aspects may need to be adapted to the country context.
- Skilled communicator, able to explain the requirements and obtain buy-in from relevant staff.
- Experience working in an online knowledge management system (e.g. Box, Dropbox, Google Drive) would be ideal.
- Computer literacy and excellent documentation skills are a must.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
- Experience operating scanning hardware would be ideal.
- Highly developed interpersonal and communication skills.
- Excellent time management and planning capacity.
- Ability to multi-task, ability to handle pressure well, ability to improvise, flexibility, adaptability to transitions.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 4th February 2024
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