The Ugandan Jobline

Job Title:  Administrative Officer (Fresher Jobs)

Organisation: Feminature Uganda

Duty Station:  Arua, Uganda

About US:

Feminature Uganda is a not-for-profit organisation fronting for the rights and wellbeing of an informed society of women, youth & children in healthy environs.

Job Summary:   We are looking to hire a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management. The Administrative Officer’s responsibilities include welcoming visitors and clients, overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading various company documents. You should also be able to organize flights, transportation, and accommodation for company executives. Applicant should display good phone etiquette and a thorough understanding of office management procedures. Ultimately, a top-performing administrative officer should be able to demonstrate exceptional organizational and time management skills to complete all duties in a timely manner.

Key Duties and Responsibilities:

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents ∙ Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations as may be required
• Schedule in-house and external events

Qualifications, Skills and Experience:

• The applicant must hold a Diploma or Bachelor’s degree in business administration or business management is advantageous.
• At least two (2) years of proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks with a problem-solving attitude.
• Good organization, time management and scheduling skills
• Basic bookkeeping experience, especially in accounts payable/receivable
• Typing speed of at least 60 words per minute with few errors
• Strong communication skills
• Exceptional customer service skills
• Excellent written and verbal communication skills
• Attention to detail

How to Apply:

Please send your CV (for individuals) or company profile, catalogue of similar works or work experience (verifiable write ups, or URLs to previous work) to careers@feminature.org as PDF files with the subject line Administrative Officer.

Deadline: 26th January 2024 by 5:00pm E.A.T. Enquiries will only be accepted and responded to through email to careers@feminature.org before 26th January 2024.

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