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Job Title:       Administrative & Facilities Coordinator

Organisation: Interswitch

Duty Station: Kampala, Uganda

Reports to: Regional Business Manager

About US:

Interswitch is a leading African integrated payments and digital commerce platform company headquartered in Lagos. Founded in 2002 in Nigeria, as a transaction switching and processing company with national focus, Interswitch progressively evolved to incorporate consumer financial services with the successive launches of Quickteller, a retail payments ecosystem linking merchants and billers with consumers, as well as Verve, a homegrown, EMV-certified payments card scheme.

Job Summary:   The Administrative & Facilities Coordinator will provide comprehensive administrative support while managing all office facilities to optimize efficiency, create and maintain a functional working environment.

Key Duties and Responsibilities:

• Budget Planning and cost saving: Assist in budget planning and monitoring for administrative and facilities-related expenses while Identifying opportunities for cost savings without compromising quality or safety.
• Procurement support: Collaborate with internal departments to understand their procurement needs and provide support.
• Vendor Management: Manage vendors onboarding, relationships and offboarding while ensuring timely and cost-effective solutions.
• Fleet Management: Supervises to ensure proper handling, management, and maintenance of company vehicles.
• Office Maintenance: Coordinate and oversee maintenance activities, including repairs, cleaning, and upkeep of facilities and all its equipment while maintaining health and safety guidelines.
• Office Security: Manage security service providers, implement, and manage security protocols to ensure the safety of personnel and company assets.
• Office Management: Oversee day-to-day office operations, supply management, and overall office organization.
• Event Coordination: Plan and coordinate office events, meetings, and conferences.
• Travel Coordination: Facilitate travel arrangements for employees, including booking flights, accommodations, and preparing itineraries.
• Communication: Serve as a point of contact between external vendors and stakeholders, handling general inquiries and requests.
• Cross-functional Collaboration: Collaborate with all units and departments to support their administrative shared needs or projects.
• Risk Management: identifying, assessing, and mitigating potential risks that could impact smooth operations.

Qualifications, Skills and Experience:

• The applicant should be a graduate in procurement, supply chain or any other related course.
• At least two three years of experience in procurement and facilities management or an administrative role.

How to Apply:

All candidates should send their applications, updated CVs and relevant documents to: hr.ug@interswitchgroup.com

Deadline: 20^th November 2023 by 3:00pm

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