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Job Title:  Project Control Associate (Fresher UN Jobs)

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Duty Station: Mbarara, Uganda

About US:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary: The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

Key Duties and Responsibilities:

• Contribute to reviewing the internal control systems of implementing partners.
• Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR¿s rules, policies and procedures.
• Monitor that a complete record is maintained for all projects.
• Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
• Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
• Support timely project closure in coordination with the programme unit.
• Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
• Maintain professional relationships with implementing partners.
• Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
• Escalate IP issues to supervisors.
• Recommend acceptance or non-acceptance of IPRs and payment of instalments.
• Contact implementing partners for project related matters.
• Have unlimited access to financial and operational records relating to projects.
• Perform other related duties as required.

Qualifications, Skills and Experience:

• The applicant should have three years of relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
• Certificates and/or Licenses: Accounting; Auditing; Business Administration;
• Finance; Project Management;
• Language Requirements: Knowledge of English and/or UN working language of the duty station if not English.

Functional Skills

• FI-Financial Accrual Accounting under internationally accepted standards (IFRS, IPSAS, etc)
• FI-Financial auditing
• MG-Project Management
• PM-Project Assurance
• RM-Risk Management
• IT-ERP (Enterprise Resource Planning) Functional Knowledge
• IT-Microsoft Office Productivity Software
• IT-Computer Literacy

NB: Functional Skills marked with an asterisk* are essential.

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) should apply online at the link below

Click Here

Deadline: 19th November 2023

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