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Job Title:   Logistics & Administrative Assistant (Fresher NGO Jobs)

Organisation: Technoserve (TNS)

Duty Station:  Kampala, Uganda

Reports to: Program Manager

About US:

TechnoServe (TNS) is an international non-profit international development organization founded in 1968. Its mission is to help entrepreneurial men and women break the cycle of poverty by building businesses that create jobs, income, and economic opportunities for their families, their communities, and their countries.

Job Summary:   The Logistics & Administration Assistant will work within Uganda and will be committed to provide reliable support to program activities in order to ensure efficient operations of the regional office. He/ She is the focal point for daily administrative office tasks, logistical issues and the link between the region and the TechnoServe office in Kampala.

He/she must be familiar with administrative practices and procedures, should possess an ability to effectively communicate, and ensure that all duties are performed in a high quality and time sensitive manner.

Key Duties and Responsibilities:

Administrative Support

• Prepare documents and assist the region to keep an accurate and organized filing system
• Assist in organizing regional in-house and external meetings
• Produce documents, minutes, memos, letters and presentations, as requested
• Support travel arrangements for the field team

Front desk Activities

• Handle incoming telephone calls and visitors; screen and redirect where appropriate
• Assist in scanning, photocopying and filling of documents
• Maintain inventory of office supplies and re-order when required
• Assure the confidentiality of dispatches delivered or received and that all such dispatches are recorded correctly
• Receive deliveries, ensure that items are checked and quantities confirmed as needed under the direction of the supervisor

Office and Staff

• Arrange for the repair and maintenance of office equipment as directed
• Ensure a clean and presentable office environment
• Supervise the office assistant and cleaning team to ensure their work is done on time
• Ensure that standard office refreshments, teas, the water dispenser and other refreshments as may be required from time to time are available

Transport and Accommodation

• Handle all travel arrangements and movements for the regional office staff and guests, including booking of hotels, vehicle hire and dispatch.
• Responsible for the booking of accommodation for staff and guests with preferred TechnoServe hotels or other recommended service providers

Finance support

• Prepare memos for payment of service providers under instruction from the supervisor
• Receive invoices, record them and forward them to Operations for processing
• Any other duties as may be assigned by the Supervisor

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree plus 1 year of experience or Diploma plus 2 years of relevant experience in Administration
• Strong organizational skills and management experience
• Speaks and writes English fluently
• Good presentation skills
• Strong computer skills (Word, Excel, PowerPoint, Outlook, Gmail, etc.).
• Flexible, reliable, adaptable, responsible and team-oriented
• Strong interpersonal and cross-cultural skills.
• Experience working with staff from diverse backgrounds.

How to Apply:

All applicants who wish to join Technoserve in this capacity should apply online at the link below.

Click Here

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