The Ugandan Jobline

Job Title:    Technical Assistant

Organisation: National Building Review Board

Duty Station:  Kampala, Uganda

Reports to: Executive Secretary

About US:

The National Building Review Board is a government agency under the Ministry of Works and Transport established by the Building Control Act, 2013. The Board is mandated to monitor building developments; ensure that the design and construction of buildings and utilities to which the public is to have access cater for persons with disabilities; oversee, inspect and monitor the operations of Building Committees; hear and determine appeals from persons dissatisfied with the decisions of a Building Committee; and to determine the fees to be charged by urban and district building committees for approval of plans, issue of building permits and occupation permits.

Job Summary:   Under the direction of the Executive Secretary (ES), the Technical Assistant serves as point of contact for the ES coordinating activities and projects with other agencies and directorates of the Organization.

Key Duties and Responsibilities:

• Assists Directors, Managers and their staff with various projects and activities coordinated out of the Office of the ES.
• Prepares notices, correspondences and various reports.
• Prioritizes workload, complies with deadlines and works on multiple tasks with rapidly changing deadlines.
• Maintains professional working relationships with Organization staff and individuals served by the Organization.
• The Technical Assistant works under minimal supervision, with considerable latitude for the use of initiative and independent judgment
• Accepting and making phone calls and emails on behalf of the Executive Secretary.
• Scheduling meetings and booking meeting rooms.
• Setting the Executive’s daily schedule.
• Reviewing incoming reports and handling all correspondence directed to the Executive.
• Acting as the point of contact between the executive and colleagues and stakeholders.
• Researching a variety of topics.
• Managing events.
• Coordinating travel arrangements.
• Managing office documentation, filing and databases.
• Producing reports and presentations.
• Managing assistants and delegating tasks.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor of Science degree in Architecture, Civil/structural Engineering, Electrical Engineering or any other related discipline from an accredited university.
• A post graduate qualification is considered an added advantage, but related work experience may substitute for the post graduate qualification.
• Master’s degree in any of the above fields or Management.
• Must be registered with a professional body and in possession of valid practicing license
• Experience with complex, executive level coordination and written communications.
• Experience of coordinating work between organizational units.
• The Technical Assistant to the ES shall possess sound knowledge of generally accepted office procedures and the mandate and functions of NBRB.
• Organizational Skills
• Multitasking ability
• Effective Time Management
• Effective Communication Skills
• Data Entry ability
• People Skills
• Persuasion skills
• Problem-Solving skills
• Sufficient Self- Composure
• Decision-Making ability
• Technical savvy/perception
• Tenacity
• Sound Discretion
• Event Coordination ability
• Leadership skills
• Pay attention to Detail
• Adaptability
• Anticipation ability
• Humility — ability to play a back-end role

How to Apply:

All suitably qualified and interested candidates should submit one pdf document containing: an application letter; a Curriculum Vitae; copies of academic, professional as well as any legally required practicing documents; and, a copy of the National Identity Card to The Executive Secretary, National Building Review Board using the email address: newjobs@nbrb.go.ug

Deadline: 10^th November 2023

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