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Job Title:    Property Management Assistant (UN High School Diploma Jobs)

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station:  Entebbe, Uganda

Reports to: Chief of Property Management Unit

Job Opening Number: 23-Property and Asset Management-RSCE-219646-J-Entebbe (X)

Grade: G5

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

Key Duties and Responsibilities:

• Conducts physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition.
• Interacts with other property management stakeholders and providers of services, in particular Technical Units, Procurement Section, Forward Support Deployment Hub (FSDH), and Local Property Survey Boards, as appropriate.
• Prepares and submits R&I reports, discrepancy reports, and disposal reports for the unit chief’s approval.
• Identify anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to Unit Chief and Procurement for immediate action.
• Review Goods’ Receipt reports in Umoja and R&I Reports in electronic Inventory Management System.
• Support in putting away and preparation of items for shipping to other mission / entity
• Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs.
• Updates all physical verification records and data entry in electronic inventory management system.
• Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines and mission’s SOPs.
• Produces Business Intelligence reports on monthly basis and when requested by supervisor
• Assist Technical units in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
• Assists in carrying out Board of Survey inspection as and when required.
• Prepare statistical analysis and trend analysis on United Nations property.
• Performs other duties, as required.

Qualifications, Skills and Experience:

• The applicant for the United Nations Regional Service Centre Entebbe (RSCE) Property Management Assistant job must hold a High school diploma or equivalent. Required.
• At least five years of progressively responsible experience in the field of property management, inventory control, logistics, procurement or other related fields is required. The minimum year of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
• Operating Material Handling Equipment like forklift is desirable.
• Experience in warehouse operations is required.
• Languages: fluency in English is required; and ‘knowledge of French is ‘desirable’. Knowledge of another official United Nations language is an advantage.

Competencies

• Professionalism: Knowledge of rules and regulations related to Property management and warehouse operation. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

How to Apply:

All candidates who wish to join the United Nations should apply online at the link below.

Click Here

Deadline: 3^rd November 2023

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