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Job Title:   Administrative Officer (Fresher US NGO Jobs)

Organisation: Catholic Relief Services (CRS)

Duty Station: Kyangwali, Uganda

Reports to: Area Manager

About US:

Catholic Relief Services (CRS) is an International non-profit organization whose commitment is to assist the poor and vulnerable overseas set out by the Bishops of the United States. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Summary: The Administrative Officer will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Key Duties and Responsibilities:

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Help identify safety issues and ensuring a safe and sound work environment.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.

Qualifications, Skills and Experience:

• The applicant must hold a High School diploma required. Bachelor’s degree in business administration or relevant field preferred.
• Two years of work experience in administrative support functions, with increasing responsibility. Experience with a local or international NGO a plus.
• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.
• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality.
• Proactive, resourceful, solutions-oriented and results-oriented
• Required Languages – Excellent verbal and written English, knowledge of Kiswahili and French a plus.

Agency-Wide Competencies (for all CRS staff): These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

How to Apply:

All candidates who wish to apply should follow these instructions exactly otherwise your application will NOT be considered:

• Email a cover letter and CV only to ug_recruitment@crs.org by October 27, 2023, at 5:00pm.
• Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy, paste – ADMINISTRATIVEOFFICERKYANGWALI only.

All applications that do not contain this exact subject line will be rejected and not read.

NB: Only selected candidates that meet the requirements will be notified. EOE/M/F/D/V

Deadline: 27^th October 2023

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