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Job Title:   Administration Officer (Fresher NGO Jobs)

Organisation: Reach Out Mbuya Community Health Initiative (ROM)

Duty Station:  Kampala, Uganda

Reports to:  Finance & Administration Manager

About US:

Reach Out Mbuya Community Health Initiative (ROM) is a Faith and Community-based organization providing holistic care to extremely vulnerable people living with HIV/AIDS. ROM holistically focuses on the body, mind, family, and community wellbeing.

Job Summary: The Administration Officer will provide overall administrative management of activities inclusive of procurement, inventory, vehicle management, security, general administrative services based on ROM’s Operations manual

Key Duties and Responsibilities:

• Ensure the offices are opened as required, hygiene maintained at the sites and offices are kept neat and clean.
• Maintain ROM Consolidated asset register, ensure addition/deletions are done timely and assets are engraved, and advice on disposal & and administration of relevant organization contracts /leases.
• Ensure all the ROM items are insured and manage insurance policies and claims.
• Oversee effective use of vehicles and motor cycles and ensure appropriate maintenance as well as scheduling and fuel use monitoring.
• Ensure staff files records are complete in accordance with institutional policies, all statutory documents/policies are signed/recorded in staff files, update staff lists on a monthly basis as required, leave registry & timesheets/time logs ensuring confidentiality & professional integrity.
• Supervise routine maintenance and repairs of all equipment and premises of ROM as well as planning for the same, general office administration, payment of utilities, and adequate fuel for the site generators/vehicles.
• Ensure timely staff appraisal.
• Monitor the security of the office and safety of the items. Liaise with relevant authorities in case of any breach of security at the site.
• Ensure monthly reports are accurately prepared and submitted on time for review before onward discussion and dissemination. Monthly reports include the donor financial reports and organization reports.
• Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
• Ensure health, safety, and security in your area of operation, as you promote the vision, mission and values of Reach Out Mbuya.
• Any other duties assigned by the immediate supervisor

Qualifications, Skills and Experience:

• The applicant should have relevant qualifications
• Two years of experience in a similar position
• Should have a professional demeanour
• Excellent English skills (Oral and Written)
• Ability to demonstrate the highest degree of confidentiality
• Strong interpersonal skills and ability to work in a team-oriented setting

How to Apply:

All suitably qualified and interested candidates should send a cover letter and updated CV/resume with 3 professional referees in PDF as one document. Both Cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: jobs@reachoutmbuya.org with the position applied for as the Email Subject. No need to attach other documents at this level.

Note:

• ROM is an equal opportunity employer committed to having a diverse workforce and does not charge a recruitment fee at any stage of the recruitment
• Any Form of lobbying or canvassing will lead to automatic disqualification.
• Only shortlisted Candidates will be contacted for interviews.
• Applications beyond the deadline will not be considered.
• ROM is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination, or harassment.

Deadline: 29^th September 2023 by 5:00pm

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