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Job Title:           Emergency Operations Manager  

Organization:  Plan International

Duty Station:   Uganda

Reports to:        Emergency Response Manager

Grade:                 
 D2

About US:

 Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind. We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

    

Job Summary: The role will support the ERM with overall strategic direction, leadership, and
management of operations within the Emergency Response districts in line with
Country Strategy and West Nile Refugee Response Strategy, purpose statement,
values and behaviours, policies and procedures and Global Strategy that bring
about lasting impact on the lives of children, girls, young women and boys. The
Emergency Programme Operations Manager will support the ERM in developing,
coordinating and managing all emergency and development activities in the
refugee hosting districts.

Dimensions
of the Role

·        
S/He
is a member Country Management Team.

·        
Provides
operations and administration support across the Emergency Response Programme
in Arua, Yumbe and Adjumani to ensure all projects are meeting targets and
delivered with the highest quality.

·        
Is
aware and able to raise issues to senior management level regarding project
implementation.

·        
Reviews
and authorises purchase requisitions, commitments and contracts within approval
limits.

·        
Supports
the Emergency Response Manager and represents Plan International Uganda with
external stakeholders in the region as and when needed. 

Accountabilities

Leadership
and management

·        
Establish
and maintain constructive working relationships with other NGOs, UN agencies,
OPM office, district leadership of the Government of Uganda, bilateral and
multilateral donors, and other principle stakeholders.

·        
Directly
supervise the finance and admin team in the West Nile emergency response

·        
Creates
the conditions to ensure effective teamwork and morale.

·        
Promotes
a productive work environment with zero tolerance for harassment, verbal or
physical conduct, or discrimination against other persons on the grounds of
race, colour, sex or creed i.e. the Red Cross and NGO Code of Conduct.

·        
Supports
in promoting gender equality; risk management and advocacy in program /project
planning/budgeting and Detailed Implementation Plans.

·        
Disseminates
and support implementation of Partnership and NO strategies, guidelines,
initiatives and policies in the area

·        
Supports
the implementation of management decisions/recommendations in order to meet
quality standards, and promote alignment with strategies and standards in
cooperation with the ERM.

Strategic
Planning, Implementation and Monitoring & Evaluation

·        
Maintain
ongoing intelligence of the developing humanitarian emergency situation and
adjust activities accordingly and explore opportunities to bridge humanitarian
and development nexus.

·        
Ensure
adequate monitoring and reporting of emergency activities in accordance with
Plan’s humanitarian accountability framework, relevant SPHERE standards, and
essential environmental mitigation measures.

·        
Support
to development of area Annual Operational Plans, Program/Project plans and
budgets, and their implementation.

·        
Support
and monitor implementation of projects/programmes and ensure programs/projects
are being managed and implemented in a manner that will result in achievement
of goals within set time frame and allocated resources.

·        
Ensure
scheduled design, monitoring and evaluation processes (assessments, designs,
baseline surveys, evaluations, and transformational indicators measurement) are
conducted and reports completed and approved.

Safety
and Security

·        
Support
the ERM to monitor the operational environment with respect to increased level
of threat and advise the Management, staff, Plan International and the Plan
International Security Officer.

·        
Act as
the deputy security focal point for West Nile region.

Management
of Operations and Standards

·        
Ensure
effective, efficient and proper management and use of assets.

·        
Proper
financial management and accountability in line with Operations Manual and
policy guidelines

·        
Child
protection in line with Safeguard Children and Young People policy and other
relevant policies, guidelines and protocols.

·        
Implementation
of audit recommendations and prevention of reoccurrence.

·        
Ensure
sufficient, timely and accurate flow of management and operational information
and reports, both internally within Plan in accordance with the set
communication protocol.

·        
Stregthen
local procedures in order to liaise effectively with local government
institutions

Safe
Guarding and Code of Conduct

·        
Ensures
that Plan International’s global policies for Child Protection (CPP) and Gender
Equality and Inclusion (GEI) are fully embedded in accordance with the
principles and requirements of the policy including relevant Implementation
Standards and Guidelines as applicable to their area of responsibility. This
includes, but is not limited to, ensuring staff and associates are aware of and
understand their responsibilities under these policies and Plan International’s
Code of Conduct (CoC), their relevance to their area of work, and that concerns
are reported and managed in accordance with the appropriate procedures.

Key
relationships

Internal
contacts:

·        
Emergency
Response Manager- direct supervisor

·        
Emergency
Operations Team – Finance Procurement and Administration Coordinators – seek
project related administrative, logistics and procurements

·        
Head
of Programmes, Head of Operations – programme management and operational issues

·        
CMT
members- for policy enactment and enforcement, fundraising, recruitments &
appointments, programme consultations and synergies

·        
Communications
Manager – support on media involvement in plan interventions, and other
communication related support

·        
National
Program Managers- Technical input on programmatic issues

·        
Monitoring
and Evaluation Coordinators, – Program reviews / reflections, evaluations,
documentation of key lessons and best practices, compilation of reports

·        
Human
Resources   – staff performances /
appraisals,  management of staff leave,
medical insurance and Group insurance

External
contacts;

·        
District
Officials, Other NGOs, CBOs, Sector donors and partners- meetings and
continuous discussions on program implementation

·        
External
Auditors and Partner auditors – auditing implementation of programs

·        
Donors
and Sponsors

·        
External
visitors to the region

·        
Technical
expertise, skills and knowledge

Qualifications,
Skills and Experience:

·        
The
ideal applicant must a Bachelor’s Degree in any development related field
(social sciences, development studies, management, education, agriculture or
public health).

·        
Master’s
Degree and or training in leadership is an added advantage.

·        
At
least 5 years professional working experience in operations management and
supervision, including experience in an emergency context and working with
refugee populations.

·        
Significant
understanding of project/programme design, implementation, monitoring and
evaluation.

·        
Familiarity
with community based programming and development approaches.

·        
Excellent
people manager with good team-building skills and proven record of managing and
developing teams of professionals, including those in dispersed/distant
locations.

·        
Analytical
and problem solving skills.

·        
Organization
and time management skills in order to manage priorities within own workload,
identify deadlines and cope with conflicting demands.

·        
Experience
in networking with poor children and their families, local and international
NGOs, local government partners, and local community-based organizations.

·        
Plan
International’s Values in Practice

How to Apply:

All
candidates should apply online at the link below.

Click
Here

Deadline: 11^th November 2019

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