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Job Title:   Document Record Clerk (16 Fresher Jobs)   

Organisation: Abubaker Technical Services and General Supplies Limited

Duty Station:  Kampala, Uganda

About US:

Abubaker Technical Services and General Supplies Limited is a Civil Engineering and Construction works-oriented company that was registered in 2002 under number 52003 by the registrar of Companies. It is a limited liability company and commenced operations in the year 2005.

Job Summary:  The Document Record Clerk mainly ensures smooth operations, accurate record-keeping, and efficient communication within the construction projects and office environment. The incumbent will also provide administrative assistance, maintaining records, and facilitating effective communication among team members. The jobholder supports the overall efficiency of the construction projects and administrative tasks.

Key Duties and Responsibilities:

• Document Management: Maintain and organize project documents, correspondence, and records.
• Data Entry: Enter and update data in company databases, spreadsheets, and systems.
• Communication: Assist in answering phone calls, emails, and inquiries from team members and stakeholders.
• Filing and Archiving: File documents and records in an organized and accessible manner.
• Scheduling: Assist in scheduling meetings, appointments, and project-related activities.
• Coordination: Support coordination of administrative tasks and project activities.
• Reports: Assist in generating routine reports, summaries, and updates as needed.
• Supply Management: Monitor and maintain office supplies and inventory levels.
• Vendor Communication: Assist in communication with vendors and suppliers.
• Support Functions: Provide general administrative support as needed by various departments.
• Collaboration: Coordinate with construction teams to communicate test results and provide recommendations.
• Performs any other duty as assigned by the supervisor from time to time.

Key Performance Indicators (KPIs):

• Document Organization: Maintaining organized and accessible project documents and records.
• Data Accuracy: Ensuring accurate and up-to-date data entry and management.
• Communication Efficiency: Responding promptly to emails, calls, and inquiries.
• Meeting Coordination: Efficiently scheduling and coordinating meetings and activities.
• Record Keeping: Maintaining accurate and accessible filing and archiving systems.
• Office Supply Management: Ensuring adequate supply levels and responsible utilization.
• Timely Reporting: Providing accurate and timely reports as needed.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree
• At least three years of working experience obtained in equivalent capacity.
• Organizational Skills: Strong ability to organize and manage documents and information.
• Attention to Detail: Ensuring accuracy in data entry and record-keeping.
• Communication: Clear and effective communication with team members and stakeholders.
• Time Management: Efficiently managing administrative tasks and deadlines.
• Computer Proficiency: Skill in using office software, databases, and communication tools.
• Coordination Skills: Effective coordination of tasks and activities.
• Customer Service: Professional and courteous communication with stakeholders.
• Problem-Solving: Addressing administrative challenges and finding solutions.
• Professionalism: Maintain a high level of professionalism and integrity in all interactions.

How to Apply:

All interested and qualified persons may apply by submitting your application with detailed CVs and academic transcripts with the contacts of 3 professional Referees to our office in Mukono plot 1508, Kigombya P.O Box 29087 Kampala, Uganda OR send your CV via Email to: recruitment2023@abubaker.co.ug or abubaker.recruitment.co.ug@gmail.com

NOTE: Only the shortlisted candidates will be contacted for interviews.

Deadline: 30^th September 2023

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