The Ugandan Jobline

Job Title:              Senior
Executive Assistant (3 Vacancies)

Organisation:     Public Service Commission

Duty Station:      Kampala, Uganda

Ministry/Department:  Office
of the President

Reference:           HRM 234/272/01

About US:

The
Leadership Code (Amendment) Act 2017 established the Leadership Code Tribunal,
consisting of a Chairperson, Deputy Chairperson and three other Members. For
effective performance of the functions of the Tribunal, the Act provides for a
Registrar of the Tribunal, other Officers and Staff as may be necessary.
Section 19 A (2) provides that the Officers and staff of the Tribunal shall be
appointed by the Public Service Commission, on terms and conditions determined
by the Public Service Commission.

Key Duties and
Responsibilities:

·        
Drawing
up and monitoring programmes, activities and appointments in conjunction with
relevant Officers;

·        
Taking
dictation, transcribing and presenting accurate and error free work.

·        
Cordially
attending to callers, either in person or on telephone;

·        
Effecting
timely responses to inquiries and correspondences to and from the office;

·        
Receiving
incoming mail and supervising the dispatch of outgoing mail;

·        
Organizing
meetings, taking minutes and conveying decisions of such meetings to the
relevant officers/offices;

·        
Producing
the relevant documents for meetings and speeches;

·        
Drafting
letters of routine nature;

·        
Administering
cleanliness and orderliness of the office;

·        
Managing
the office records in accordance with established security and Records
Management Procedures;

·        
Requisitioning
and managing office stationery and equipment;

·        
Supervising
the Secretarial and support personnel in the office;

·        
Responsible
for professional development of secretarial staff of the Leadership Code
Tribunal;

·        
Any
other duties as may be assigned from time to time.

Key Competencies

·        
Public
Relations and customer care

·        
Managing
records and information 

·        
ICT
skills

·        
Planning,
organizing and coordinating

·        
Communicating
effectively

·        
Results
oriented

·        
Team
work

·        
Time
management

Qualifications,
Skills and Experience:

·        
Applicants
should be Ugandans holding: – EITHER: An Ordinary Level Certificate with at
least two (2) Credits including English Language and 3 passes plus UNEB
Certificate or Diploma in Secretarial Studies or equivalent qualifications from
a recognized Institution with the following subjects: Business Communication
Stage III , Typewriting Stage III Shorthand Stage II (80/90 WPM), Office
Management and Computer Skills using several packages such as Word Processing,
Spread Sheets and Data- Base Management. Possession of qualifications and skills
in Shorthand Stage III, Principles of Accounts II, Commerce II, and Certificate
in Public Relations and knowledge of using various office machines such as fax,
photocopiers and audio equipment will be an added advantage.

·        
Applicants
should have a minimum of three (3) years relevant working experience as
Personal Secretary in Government or from a reputable organization. OR: An
Honours Bachelor’s Degree in Secretarial Studies; or its equivalent from a
recognized University/Institution.

·        
 Applicants should have computer skills using
several packages such as Word Processing, Spread Sheets and Data- Base
Management. Possession of a Post Graduate Diploma in Management and knowledge
of Kiswahili or French or Germany or Arabic and use of audio equipment and various
office machines such as fax, photocopiers will be an added advantage.

·        
Applicants
should have a minimum of three (3) years relevant working experience as
Personal Secretary in Government or from a reputable organization.

How to Apply:

Applications
should be filled ON-LINE and submitted

The
link to the e-recruitment system can be accessed at this link Click Here

Applicants
are advised to: –

·        
Apply
ON-LINE.

·        
Scan
and submit on-line relevant documents (‘O’ Level, ‘A’ Level, Degree
Certificates and Professional Documents, copies of letters of appointment,
confirmation and promotion).

·        
Each
attachment must not exceed a limit of 1MB and only portable documents format
(PDF) is allowed.

·        
Serving
Officers should print an extract of PS Form 3 (2008) and obtain recommendation
from the Responsible Officers. They should scan the recommendation together
with the rest of the documents and submit online.

Application Process:

·        
Click Here

·        
 Click on register as a new user to create your
account and complete your profile starting with the Bio data moving downwards.

·        
 If you already have an account simply click on
your right and update your profile

·        
 Click a Job from the list of advertised jobs
in the menu.

·        
View
the Job Details and click Apply now vi) Review your application and SUBMIT.

NB:

·        
Only
on-line applications will be considered.

·        
 Only shortlisted candidates will be contacted.

·        
 Shortlisted candidates shall be required to
bring along with them their original certificates, transcripts and letters of
employment during the Oral Interviews.

·        
The
Public Service Commission is an equal opportunity employer.

·        
 In case of any inquiry, contact Tel. No.
0414254271 or 0414342279 or e-mail vacancies@psc.go.ug

Deadline: 11^th November, 2019

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