Administration and Finance Property Manager Jobs – Aga Khan Foundation (AKF)

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Job Title:  Administration and Finance Property Manager

Organisation: Aga Khan Foundation (AKF)

Duty Station:  Kampala, Uganda

 

About US:

Aga Khan Foundation (AKF) is a private, not-for-profit, non-denominational international development agency of the Aga Khan Development Network (AKDN). AKF works in collaboration with partners to develop and promote innovative solutions that help improve the quality of life of communities in areas we work. This is achieved through a systemic and Multi-Input Area Development programming approach that responds to the opportunities and priorities of a given area with long-term and synergised interventions. Specifically in Uganda, AKF currently supports programming in education, early childhood development (ECD) and strengthening civil society.

 

Job Summary:  The Administration and Finance Property Manager will manage the property portfolio (including but not limited to security, building and grounds maintenance, renewal of lease of AKF properties, rent collection, upkeep of properties, managing relations with tenants, tenant data and other related tasks).

 

Key Duties and Responsibilities:

  • Develop property maintenance and renovation plan and implement the plan.
  • Contract and manage consultants, contractors and suppliers for repair, maintenance and renovation of properties and delivery of supplies and goods.
  • Undertake and follow up on lease renewals, rent payment, property subdivisions, environmental issues, approvals and other requirements associated with the Lands Departments and Local Councils and ensure that AKF is complying with all regulatory requirements for properties.
  • Raise invoices, Statement and input rental payment and monitor outstanding rents with constant follow up with the tenants.
  • Ensuring timely collections of rent and other dues.
  • Undertake preparation of commercial and residential tenancy agreements, licenses and procedures related to leases and rent collection.
  • Preparation and submission of timely and accurate monthly, quarterly and annual reports to the line manager.
  • Preparation and monitoring of the property budgets.
  • Ensuring properties are kept in good condition and ensuring that maintenance works are dealt with pro-actively and completed with acceptable cost and time considerations.
  • Carry out monthly bank reconciliation of the property related accounts.
  • Oversee and monitor AKF property insurances to ensure proper coverage based on AKF property location.
  • Coordinate execution of financial reviews or audits and ensure timely follow up to review or audit conclusions and recommendations in close collaboration with your line manager.
  • Overall management of leases and services contracts new and those for renewals that are property related: Ensure all AKF Services and properties rented have valid contracts and should be flagged three months in advance for their renewals.
  • Management office workspace statutory issues: ensure all statutory obligations are paid; land rent, VAT returns, Property Rates etc.





Qualifications, Skills and Experience:

  • The applicant must hold a Diploma in Property Management or Building Economics, or related field. A postgraduate in Management qualification will be an added advantage.
  • At least five years of related experience, with at least three of those years in a middle management position.
  • Excellent oral and written communication skills in English and Kiswahili
  • Proficiency in understanding technical drawings and specifications related to construction, bills of quantities and contracts would be an added advantage.
  • Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision.
  • Computer Proficiency: Word processing, data base and spreadsheet applications, MS Office and the ability to present figures in graphs and other user-friendly methods.
  • Willingness to travel on short notices.

 

AKF is an equal opportunity employer and is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff and partners to share this commitment.

 

How to Apply:

All candidates who wish to join the Aga Khan Foundation (AKF) should apply online at the link below.

 

Click Here

 

Deadline: 25th August 2023

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Date Posted 2023-08-16
Valid Through 2023-08-25
Employment Type FULL_TIME
Hiring Organization Aga Khan Foundation (AKF)
Job Location Kampala, Kampala, Kampala, 0256, Uganda

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