The Ugandan Jobline

Job Title:   Finance Officer   

Organisation: Right To Play (RTP)

Duty Station:  Adjumani, Uganda

Salary: UGX. 49,873,343 up to UGX. 57,977,761 Per Annum (before taxes)

About US:

Right To Play (RTP) is a global organisation that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we help 2.3 million children to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse.

About SHARE Program:

The Sexual Health and Reproductive Education **(**SHARE) program is a new program funded by Global Affairs Canada. SHARE will be implemented as a consortium led by Right To Play, in partnership with WaterAid, the Forum for African Women Educationalists (FAWE) and FHI 360. This program will operate in Ghana, Mozambique and Uganda, and will use a gender-transformative and rights-based approach to improve the reproductive health of adolescents, particularly girls and young women. SHARE is a five-year program that will work with girls and boys aged 10-24, both in and out of school, to empower them to demand better sexual and reproductive health care. The initiative will also work with Community Health Workers and Health Care Facilities to ensure their services are adolescent-friendly and gender-responsive, and engage community members in activities to increase support for adolescents and young people to access SRHR education and gender-responsive services. SHARE will work across multiple government partners, notably ministries of health, ministries of education and ministries of water, to ensure systematic approaches to service delivery and strengthening.

Job Summary:  The Finance Officer reports directly to the Finance Manager (FM). The incumbent is responsible for the proper implementation of financial procedures in Right To Play programs in the country of operation and will provide support and guidance by working closely with the in-country management team, particularly, the Finance and logistics staff with tasks related to accounting, banking, budgeting, procurements and financial management to ensure full compliance with rules and regulations of financial processes, financial records and reports and audit follow up, and implementation of the effective internal control framework.

The FO must develop professional relationships with project personnel to ensure responsiveness to local needs and recognition of donor’s local standard practices.

Key Duties and Responsibilities:

Financial Accounting, Management and Reporting: (55% of Time):

• Facilitates timely, accurate month-end closing, cash requests and cash reconciliations;
• Supports the month-end closing processes to ensure organized, complete, properly approved packages are delivered to the Country Office in accordance with the month-end closing schedule provided by the FM and reviews for completeness and accuracy all month-end accounting information;
• Ensures the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections and submission of monthly financial reports to Country Office;
• Keeps up to date on Project priorities and makes occasional field trips to monitor finance related issues and procedures.
• Maintains control over the project filing systems to ensure complete and organized accounting files, especially with regard to original procurement documents.
• Verifies accuracy and compliance of expenses and expense reporting;
• Reviews and provides support for the financial aspects of contract execution of local and international sub-implementing partners.
• Reviews partner spending in relation to budgets, and develop monthly budget pipelines for Right To Play and partner expenditures;
• Regularly prepares and presents financial reports, analysis, and recommendations concerning relevant financial issues;
• Provides assistance with internal or external audit requirements;
• Identifies and recommends improvements that could streamline implementation processes in the areas of accounting, finance and budgeting;
• Assists in preparing project budgets as assigned by the supervisor.
• Promotes compliance with relevant donor’s regulations and Right To Play’s policies/procedures; and other duties as assigned.
• Monitors petty cash accounts including the spot-checking of balances and payments.
• Supervises the collection and recoverability of contractual, project partner activity advances, staff activity and travel advances and other receivables.
• Trains project staff on RTP financial policies.

Financial Guidelines, Procedures and Policies (30% of Time):

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
• Complies and keeps abreast with Right To Play and donors policies, procedures, and guidelines in regards to accounting and procurement including internal controls framework.
• Ensures all purchase documents are well documented and followed according to policies.
• Ensures the yearly project Procurement Plan is prepared and updated regularly.
• Reviews all grant procurement actions to ensure full and open competition to the greatest extent possible, strong internal controls with appropriate segregation of duties, adequate documentation to support solicitation, selection and best-value decisions, and full compliance with donor regulations;
• Provides the field finance teams with information and guidance on program financial performance;
• Ensures proper travel related templates are used, travel related data are properly reviewed and analysed and adequate supporting documents are well maintained as per the Policies.
• Oversees the protection of the project’s assets (inventory and fixed assets) through the enforcement of internal control policies and procedures by ensuring that the Fixed Assets and Inventory registers are in place, updated regularly, and reported to the FM.
• Ensures all expenses are authorized and approved in line with In Field Authorization Policy.

Team Management (10% of Time)

• Ensures that the direct reports have a clear understanding of their roles, responsibilities and accountabilities; supported by clear job descriptions to ensure quality performance.
• Facilitates the capacity building of direct reports to ensure they have the appropriate skill levels for their positions and are developing to their full capacity; provides the necessary feedback to them and completes their performance appraisals.

Others:

• Performs other duties as assigned (5% of Time)

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Accounting, Finance, Business Administration or related discipline
• Three years of experience in accounting or grant management
• Attention to detail and ability to plan and implement work plan
• Good networking and interpersonal skills
• Ability to work efficiently under tight deadlines and pressure
• Excellent communication and reporting skills
• Ability to prepare concise and informative financial reports.
• Professional verbal and written communication skills.
• Ability to work as part of a team with culturally diverse professional staff
• Leadership skills
• Proficiency in use of Microsoft applications, including Excel and Word
• Good skill at using financial software applications preferably Quick books, Microsoft 365 or Navision
• Excellent book keeping skills
• Skilled in maintaining documentation
• Good written and oral communication skills
• Good knowledge of accounting practice, policies and procedures
• Languages: Fluency in spoken and written English, and knowledge of local language will be an added advantage.

Desired:

• Professional Accounting Course (On-going or Complete)
• Previous work experience with an International NGO
• Knowledge of ERP Accounting System

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 28^th July 2023

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