The Ugandan Jobline

Job Title:      Supply Chain Assistant – Warehouse

Organization: International Rescue Committee
(IRC)

Duty Station: Uganda

Reports to: Supply Chain Officer – Warehouse &
Logistics

About US:

The International Rescue Committee helps people whose lives
and livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.

Job Summary:  The Supply Chain Assistant – Warehouse is
responsible for the efficient coordination and management of all warehousing
and inventory management functions for IRC’s office in Arua.

Key Duties and Responsibilities:  

·       
Understand, implement and / or maintain standard
IRC inventory management policies and procedures.

·       
Train warehouse staff as required.

·       
Manage and document the receipt, handling,
storage, release and reporting of goods through the IRC warehouse(s).

·       
Advise the Supply Chain Manager of potential
inventory shortages

·       
Manage casual laborers in the warehouse.

·       
Ensure the maintenance of warehouse building(s),
fittings and equipment.

·       
Implement and ensure clear safety procedures.

·       
Implement and ensure clear loading / unloading
procedures, correct stacking and turnover (FIFO) procedures.

·       
Advise the Supply Chain Manager of
warehouse-specific issues or improvements

·       
Maintain the Warehouse activity book recording
all out going and incoming receipts and activities.

·       
Update as per IRC requirements, the Asset
register, Asset inventory list and expendable store inventory list and produce
monthly reports.

Goods reception and transport

·       
Assist in receiving all supplies.

·       
Keep an accurate and up-to-date record of the
store contents and inward and outward movement of goods in the warehouse
register or stock cards.

·       
Responsible for arranging and overseeing the air
transportation of goods in accordance with IRC procedures.

·       
Prioritize dispatch needs in conjunction with
program.

·       
Prioritize air road transport in coordination
with the program department and field sites.

·       
Where necessary organize or carry out the
transportation of goods to the carrier premises for onward road shipment.

·       
Supervise truck loading and documentation follow
up.

Warehousing and Inventory

·       
Monitor security of IRC’s storage and supplies.

·       
Receive completed store’s request forms and
prepare the goods for issuance.  

·       
Ensure goods, equipment are signed for received
on the request form (office expendables) or waybill (all other items).

·       
Prepare a monthly report for the expendables
store outlining all stock movements and remaining balances.

·       
On a monthly basis, work with the Supply Chain
Manager to reconcile the Warehouse register in the Asset tracking sheet and
equipment issuance forms.

·       
Update the stock record cards regularly.

·       
Conduct routine inventory inspection and submit
report to the Supply Chain Manager in a timely manner.

Qualifications, Skills and Experience:

·       
The applicant must hold a Diploma in Procurement /Logistics Management

·       
At least two years of work experience in a
warehouse Management

·       
Strong sense of personal integrity.

·       
Attention to detail.

·       
Strong supervisory skills.

·       
Ability to multi-task.

·       
Team spirit and problem solving abilities.

·       
Knowledge of generic warehouse management
systems and forms

·       
Physically mobile, able to lift 30kg without
strain.

·       
Competent in spoken and written English

·       
Good mathematical skills.

·       
Competent use of pc especially spreadsheets
(format / sort / filter).

How to Apply:

All suitably qualified and interested candidates should send
their applications online at the link below.

Click
Here

Deadline:  4^th January 2020

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