The Ugandan Jobline

Job Title:            Senior Officer – Information Resource
Center

Organization:  Deposit
Protection Fund of Uganda (DPF)

Duty Station:   Kampala, Uganda

Reports to:      Manager/Assistant
Manager Communications

About US:

The Deposit Protection Fund of Uganda (DPF) is a Ugandan
government agency that provides deposit insurance to depositors in Ugandan
Banks, Credit Institutions and Microfinance Deposit-taking Institutions (MDIs).

Job Summary:    The Senior Officer – Information Resource
Center will mainly manage and promote the Fund’s information for consumption by
key stakeholders and the public through relevant channels and publications.

Key Duties and Responsibilities:  

·       
Participate in the development, implementation
and review of information management needs and solutions for the Fund.

·       
Document and maintain information management
records retention and archiving processes and procedures, including the
training and support of staff in their use.

·       
Administer the Document Management System and
ensure that it is structured to meet legislative obligations for
record-keeping.

·       
Coordinate and process incoming
correspondence/e-mails to the Fund.

·       
Produces print and online publications.

·       
Proposes content for regular Fund’s Knowledge
exchange sessions for Staff.

·       
Edits of technical documents and publications.

·       
Works with other departments to develop new web
content.

·       
Oversees publication of the Fund’s magazine and
other internal publications including diaries, calendars and other necessary
publications.

·       
Handles all incoming e-mails on the Fund’s
official mail address.

·       
Manages the Fund’s online community presence on
a day-to-day basis.

·       
Provides an inquiry service for staff and
various Fund’s stakeholders.

·       
Participates in the preparation and coordination
of the production of publicity and educational materials for the Fund.

·       
Generates content and maintain updated Fund’s
website with relevant content in a timely manner.

·       
Generates content and maintain interactive
social media platforms.

·       
Prepares and/or edit newsletters, articles,
advertorials and booklets on topical and strategic mandate issues in the media
and other publication avenues.

·       
Articulates the Fund’s mandate to stakeholders
both internal and external.

·       
Organizes the Fund’s events. parties,
promotions, media engagements, exhibitions, and any other outreach programs.

·       
Performs other work-related duties as assigned,
within your scope of practice.

Key Results:

·       
A well designed and re-aligned dynamic and
interactive website.

·       
An information management system which offers
effective and accessible recording, retrieval, storage, archiving and movement
of all Fund documents.

·       
Information management guidelines and training
material to assist users.

·       
Knowledge exchange sessions for Fund Staff.

·       
Internal and incoming e-mail is processed
correctly and distributed within the nominated timeframe(s).

Qualifications, Skills and Experience:

·       
The ideal candidate for the Deposit Protection
Fund of Uganda (DPF) Senior Officer – Information Resource Center job placement
must hold a first-class or upper second-class bachelor’s degree in
communication, journalism, public relations, library and information science or
in a related field from an accredited institution, is essential.

·       
3+ years’ experience in corporate communication
with a busy organization is essential.

·       
Practical experience in the development, use and
administration of document management systems, to meet legislative obligations
for record-keeping including the creation, maintenance, storage, archiving and
retrieval of files is desired.

·       
Experience in providing responsive and effective
customer service and stakeholder management is desired.

·       
Demonstrated proficiency of MS office packages
is desirable.

Competencies:

Technical Competencies

·       
Knowledge transfer methodologies.

·       
Exhibition design and management.

·       
Internal corporate communication.

·       
Archiving and records management.

·       
Library and documentation management.

·       
Text editing and proof-reading.

·       
Digitizing collections.

Behavioral Competencies

·       
Accountability and Dependability: Takes personal
responsibility for the quality and timeliness of work and achieves results with
little oversight.

·       
Transparency and Integrity: Earns others’ trust
and respect through consistent honesty and professionalism in all interactions.

·       
Team spirit and collaboration: Promotes
cooperation and commitment within the team to achieve the Fund’s organizational
goals and deliverables. Builds constructive working relationships characterized
by a high level of acceptance, cooperation, and mutual respect

·       
Adaptability and Flexibility: Adapts to changing
needs, conditions, and work responsibilities.

·       
Self-Management and thoroughness: effectively
manage own time, priorities, and resources to achieve goals. Ensures that work
is complete and accurate and independently follows up with others to ensure
that agreements and commitments have been fulfilled.

·       
Communication: Shares and receives information
using clear oral, written and interpersonal communication skills.

·       
Stress Tolerance and tact: Maintains composure
in highly stressful or adverse situations, diplomatically handles challenging
or tense interpersonal situations.

·       
Employee Engagement and enthusiasm: Demonstrates
commitment to the job, colleagues, the Fund and its mission by acting in ways
that further the accomplishment of its goals.

How to Apply:

All suitably qualified and interested candidates are
encouraged to apply online at the link below.

Click
Here

Deadline: 30^th
January 2020 by 5:00pm

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