The Ugandan Jobline

Job Title:            Assistant Accountant

Organization:  Platform
for Labour Action (PLA)

Duty Station:   Kampala, Uganda

About US:

Platform for Labour Action (PLA) is a national human rights
civil society organization that was founded in 2000. PLA focuses on human
rights and seeks to promote and protect the rights of the vulnerable and
marginalised workers through empowerment of communities and the individual. Our
target population include children in exploitative forms of work, children at
risk of exploitation, informal sector workers infected and affected by
HIV/AIDS, women and youth and workers earning below UGX. 300,000/= per month.

Job Summary:  The Assistant Accountant will be responsible
for the day to day maintenance and management of books of accounts.

Key Duties and Responsibilities:  

Financial Management

·      
Develop annual budgets and forecasts involving
relevant staff and coordinate the budget management system

·      
Prepare annual financial statements and prepare
foryear end accounts in advance of the annual audit

·      
Produce monthly income and expenditure
statements and analyse variance for review by PLA Management on the project

·      
Maintain, monitor cash flow and ensure that
there are sufficient funds always available in the banks

·      
Ensure all staff and volunteers are adhering to
financial procedures and policies and ensure that all financial transactions are
accurate and properly accounted for

·      
Regularly prepare quarterly financial reports as
required by donor and PLA’s board

·      
Ensure weekly repo rts are prepared and shared
with Senior Accountant

Accounting Functions

·      
Regularly update all the accounting records and
books of accounts such as ledgers and journals for the project

·      
Maintain a computerised system (Navision) for
the project’s income and expenditures

·      
Ensure that all payments for supplies and/or
projects activities are in accordance with relevant PLA regulations and
approved work plans/budgets

·      
Prepare and manage payroll and other statutory
payments

·      
Manage and administer PLA petty cash and
reimbursement of staff expenses

·      
Manage petty cash and prepare monthly petty
cashbooks, and ensure that all petty book-keeping and coding is accurate.

·      
Withdraw and deposit cash and on PLA’s bank
accounts on behalf of the organisation

·      
Manage and monitor bank accounts and the
transfer of money between PLA and donor and to partner under the specific
project

·      
Ensure that bank reconciliation as well as
debtors and creditors statements are monitored monthly

·      
Ensure that cheque books, purchase order books,
invoices etc are in place, well accounted for and are kept in a safe and secure
custody.

·      
Write and issue cheques to suppliers and going
to the bank for bank statements

·      
Ensure proper filing of vouchers with proper
supporting documents and on proper files.

Procurement

·      
Ensure procurement guidelines are followed for
procurement of any general items and consumable

·      
Participate in the procurement committee meeting
and together with members agree on items and service providers to use under the
project

·      
Ensure timely payments are made to procured
items based on approved budgets

Fundraising & Partnerships

·      
Provide accurate and timely reports to donors

·      
Support the development of budgets for new
proposals and preparation of financial information

·      
Provide financial information to Management to
inform decision making

·      
Ensure that donor funds are received as per
disbursement agreements and that expenditures are coded for each donor

·      
Perform any other duties assigned.

Qualifications, Skills and Experience:

·      
The applicant must hold a Bachelor of Commerce
accounting or BBA – accounting option

·      
At least two years of working experience

·      
Proficiency in IT skills with thorough knowledge
of computer packages such as Navision

·      
Person of integrity with analytical skills

·      
Strong interpersonal skills

·      
Strong skills in planning, organizing and
problem solving and a results-driven attitude.

How to Apply:

Send your application in writing, including a motivation
letter, curriculum vitae, and three references to admin@pla-uganda.org

Handwritten applications can be delivered to Plot 14 Martyrs
Line Ntinda off Kira Road P.O Box 9714 Kampala – Uganda

Deadline: 13^th
January 2020

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