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Job Title:   Business Support Assistant (Travel & Protocol) UN Admin Jobs 

Organisation: United Nations World Food Programme (WFP)

Duty Station: Kampala, Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary:  We are seeking a qualified individual for the position of Business Support Assistant (Travel & Protocol) G5 to be based in Kampala. Selected candidates will be employed on Fixed Term Contract.

Key Duties and Responsibilities:

• Support management of existing resources in the areas of travel, protocol and events management and assist in the identification of new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services rendered to stakeholders.
• Serve as a focal point for Travel, Protocol, and Events internal inquiries to support the provision of efficient and effective resolution of daily challenges.
• Ensure that travel-related services are rendered in compliance with the corporate administration policy and guidance.
• Facilitate to monitor and track the protocol-related matters, such as resident work permits, diplomatic Identity cards, visa requests, motor vehicle registration and deregistration, customs clearance for imports through processing of tax exemptions.
• Coordination and communication with Ministries, Embassies and Government departments with knowledge of import-export rules and custom clearance regulations.
• Processing of travel authorizations and review of created trip documents in WeTRavel module in align with corporate travel guidelines and SOPs.
• Liaise with travel agents to schedule the most direct and affordable flights for staff members travelling within and outside of the country.
• Collect and process information including dissemination to support the production of standard documents and regular reporting on Travel and Protocol to enable decision making and the effective management of resources.

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Qualifications, Skills and Experience:

• The applicant for the United Nations World Food Programme (WFP) Business Support Assistant (Travel & Protocol) job should have completed secondary school education. A post-secondary certificate in the related functional area is desirable.
• At least five years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.
• Language: General Service (Headquarters): Fluency (level C) in English language.

NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply.  WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

Deadline: 30^th June 2023

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