The Ugandan Jobline

Job Title:             Procurement Officer

Organisation:  Legacy Group

Duty Station:   Kampala, Uganda

Reports to: Apartments
Manager/Property Director

About US:

Legacy
Group is a family-owned conglomerate based in Uganda that offers a diverse
range of services which include: financial, real estate, agriculture and
distribution. The legacy brand is more than just a visual representation of who
we are, but the shield on our logo symbolises protection and defence that this
vast empire offers to all it clients. This shield is embedded in all the
services and in all our interactions with our very valuable clients. Legacy
Group is a mother for a number of companies including Legacy Credit, Legacy
Properties, Legacy Distributors and Legacy Ranchers. With these companies, we
continue to play an important role in the development of the business community
especially in our areas of investment. We also pride ourselves in our record of
social responsibility in many critical areas that further growth and
development in Uganda, and Africa as a whole.

Job Summary:  The Procurement Officer will manage, supervise
and oversee all procurement matters specifically property suppliers, property
maintenance and property related payments and invoices

Key Duties and Responsibilities: 

·       Processing of fuel card
payments and replacement of lost cards.

·       Purchasing of stationary
and other administration supplies with approval from Directors.

·       Work with HRM in
purchasing of fuel for generator at head office, other properties and
motorcycles using fuel card;

·       Ensure timely renewal of
licenses and other business certificates

·       Processing motor vehicle
washing bay payments

·       Review, compare and
verify all property related quotations, and invoices and make right
recommendation to management.

·       Process and follow up on
property related payments, whether for property suppliers, property
contractors, maintenance workers or service providers;

·       Crosscheck and confirm
delivery notes. Good received notes must be at all sites.

·       Call both site teams and
maintenance staff to confirm work done and receive signed work completion
certificate.

·       Visit properties
regularly to crosscheck and monitor work done, equipment & suppliers;

·       Ensure that tenancy
agreements are in line with agreed terms and valid;

·       Regularly crosscheck
that all tenancy agreements are being well filed, in order and uploaded into
company filing system.

·       Regularly follow up on
all tenant/client payments to ensure they are being made on time and report
given to management monthly.

·       Oversee the timely and
clear processing of tenant’s security deposit payments and refunds by the
cashiers and Apartments manager, ensuring that it is carefully handled with
clear records from the beginning;

·       Have general knowledge
of different supplier rates in order to maintain direct & proper oversight
over the procurement of property supplies;

·       Source/obtain quotations
from suppliers and vendors

·       Update quotations and
information in the database, regularly

·       Liaise with service
providers to send their current rates and fees for various items;

·       Cross check, compare and
confirm the information provided, and make the right recommendation to
management;

·       Keep properly organized
records of all property related procurement documents.

·       Keep contact records of
all tenants and clients of the properties and submit to the Property Manager
and Property Director;

·       Maintain proper filing
of tenants and property records in their respective files;

·       Regularly provide
reports on commercial tenants’ rent payments to management;

Qualifications, Skills and Experience:

·       The applicant must hold
a Diploma or Degree in Procurement and supply chain.

·       A qualification related
to property management

·       Similar work experience
in a hotel or apartment building

·       Four years of experience
as a Procurement Officer

·       Knowledge of Quick
books, MS Word, Excel & PowerPoint

·       Basic knowledge of
client care

·       High usage & comfort
with technology

How to Apply:

All
suitably qualified and interested candidates should send their updated CVs and
cover letter to frontdesk@legacygroupug.com

Deadline: 17th January
2020

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