The Ugandan Jobline

Job
Title:      Senior
Supply Assistant

Organisation: United Nations
High Commissioner for Refugees (UNHCR)

Position
No.: T/001/01/20

Vacancy
Notice: Internal/
External 001/Temp/2020

Duty
Station: 
Uganda

Grade: GS-5

About UNHCR:

The
Office of the United Nations High Commissioner for Refugees was established on
December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under
the Statute of the Office of the United Nations High Commissioner for Refugees
is to lead and co-ordinate action for international protection to refugees;
seek permanent solutions for the problems of refugees and safeguard refugee
rights and well-being. UNHCR has an additional mandate concerning issues of
statelessness, as it is given a designated role under Article 11 of the 1961
Convention on the Reduction of Statelessness.

Job
Summary:   The
Senior Supply Assistant provides support supply to all local activities
pertaining to the supply chain function including planning, sourcing,
transport, shipping, customs clearance and warehousing in the operation. The
incumbent is supervised by a Senior Officer who provides regular guidance. S/he
works independently on routine tasks while follows instructions of the
supervisor or more complex issues. The incumbent maintains regular contact on a
working level on routine issues with other UNHCR offices, UN agencies, NGOs,
government partners and commercial contractors in the area to facilitate the
operation. The duty of the incumbent is to support the management of material
resources within the geographical area covered by the office while exercising
efficiency in the use of those resources.

Key
Duties and Responsibilities: 

Strategy

• Apply UNHCR’s
  procurement strategy when planning for purchase of important commodities
  and services.

Operational
Support

• Initiate custom
  clearance of consignments, draft exemption requests, and liaise with local
  agent
• Support warehouse
  management, and assist with planning and goods deliveries, and provide
  information on the status of requests and the availability of items in the
  supply chain.
• Maintain accurate
  and comprehensive records on logistical activities and provide reports and
  updates periodically, and on request.

Infrastructure
Support 

• Examine Purchase
  Requests to ensure conformity and liaise with requesters.
• Prepare quotation
  requests and tenders, produce bid-tabulations from tenders and prepare
  Purchase orders for approval.
• Dispatch approved
  Purchase Orders, and follow-up with the delivery of ordered commodities
  and services.
• Provide information
  on all procurement activities within area of responsibility.
• Assist in managing
  Property, Plant and Equipment (PPE) effectively according to UNHCR rules
  and regulation including registration and marking of new PPE, Physical
  verification of PPE, preparation of agreements, preparation of disposal
  forms (including submissions to LAMB/AMB), and assistance with disposal of
  PPE.
• Produce standard
  asset management reports and other asset information, periodically and
  when requested.

Business
Support

• Maintain accurate
  data in all relevant business systems. Compile statistical information on
  supply chain related matters that will assist in decision making.
• Any other
  responsibility deemed necessary or as delegated by the Supervisor in order
  to meet the level of service required by the organisation.

Key
Results

• UNHCR delivers
  timely and quality goods and services to persons of concern in compliance
  with supply chain rules and procedures.

Qualifications, Skills and Experience:

• The ideal candidate
  for the United Nations UNHCR Senior Supply Assistant job placement should
  have completed Secondary School education with post-secondary
  training/certificate in Business Administration, Logistics, Warehousing or
  a related field.
• At least five years
  of previous relevant job experience.
• Fluency in English
  and working knowledge of another relevant UN language and/or local
  language (as applicable in the duty station).
• Managing Resources
• Analytical Thinking
• Planning and
  Organizing

Desirable

• Completion of UNHCR
  learning programmes or specific training relevant to functions of the
  position such as the Supply Chain Learning Programme (SCLP).
• Computer skills (MS
  Office and PeopleSoft/MSRP).
• Experience in
  customs formalities.
• Experience in
  logistics or warehousing.

How
to Apply:

All
interested Ugandan nationals who wish to join the United Nations High
Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged
to click on the link below and follow the application instructions after
reviewing the job details.

Click Here

Deadline:
16^th January 2020

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