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Job Title:    Property Management Assistant
(Fresher Jobs)

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Job Opening Number: ESB/GJO/PMA/02/02-2021

Reports to: Chief of Unit

Grade: GL-3

 

About US:

The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.

 

Job Summary:  Within
the delegated authority, the Property Management Assistant is responsible for participation
in various phases of the physical and electronic verification of assets within the
mission. The Property Management Assistant assists the supervisor in efficient management,
accountability of property control in accordance with UN Regulations and Rules,
Manuals and relevant guidance.

 

Key Duties and Responsibilities:  

·       
Assists
in receiving all deliveries of mission supplies;

·       
Assists
in conducting physical inspections and quality control of mission United
Nations Property to ensure that all items are accounted for and in specified
condition;

·       
Assists
in identifying anomalies and/or discrepancies and the details thereof, or any
other reason for rejection and record in Damage Discrepancy Reports (DDR),
posted on the system and presented to the Commodity Managers, Procurement for
immediate action;

·       
Assist
in preparing items recommended for sale in lots;

·       
Conducts
disposal action for items approved for destruction, cannibalization and direct
disposal;

·       
Assists
in maintaining accurate and auditable property records in electronic inventory
management system for property control and accountability in line with the
administrative instructions, guidelines, manuals and Standard Operating
Procedures (SOPs);

·       
Updates
all physical verification records and data entry in the Umoja system;

·       
Assists
in the execution of contracts for the disposal of property and supplies
including all types of waste material;

·       
Assists
the supervisor in dealing with the Commodity Managers for preparation of
equipment write-offs and processing of write-off cases through relevant
property survey boards;

·       
Assists
in preparation of statistical and trend analysis on United Nations properties;

·       
Performs
other duties, as required.

 

Qualifications, Skills and
Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Property
Management Assistant job placement should hold a High school diploma or
equivalent. Required.

·       
A
minimum of two (2) years of progressively responsible experience in the field
of property management, inventory control, logistics, procurement, or other
related fields is required.

·       
Experience
working in the UN Peacekeeping environment is desirable.

·       
Good
computer skills, including Word Processing and Excel is required. Knowledge in
SAP/Umoja and/or Business Object Applications is desirable.

·       
Languages:
fluency in oral and written
English is required.

 

Competencies

·       
Professionalism:
Knowledge of the Organization’s
rules and regulations as they pertain to supply, purchasing and logistics.
Demonstrated use of initiative and ability to make appropriate linkages in work
requirements and anticipate next steps. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.

·       
Planning
& Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.

·       
Teamwork:
Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
other ideas and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position; shares
credit for team accomplishments and accepts joint responsibility for team
shortcomings.

 

How to Apply:

Please note that failure to comply with the below will render your
application invalid for this process.

• Interested
  and qualified applicants should submit their applications with cover
  letter together with the attached United Nations Personal History form
  (P-11) only.
• For the
  online Personal History Profile (visit https://inspira.un.org to generate
  a PHP)
• All
  applications MUST indicate the MONUSCO Job Opening number for which they
  are applying, on the subject line in the e-mail. e.g. ESB/GJO/PMA/02/02-2021
• All
  applicants MUST indicate the telephone number and email address with
  location. Applications without telephone number and the email address with
  location WILL NOT BE ACCEPTED.
• Applications
  received after the deadline will NOT BE ACCEPTED.
• ONLY
  successful applicants will be contacted for WRITTEN SUBSTANTIVE and
  COMPETENCY BASED ASSESSMENTS TEST.
• In line
  with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE
  STRONGLY ENCOURAGED TO APPLY.

 

Email details to: monusco-hrs-recruitment@un.org         

 

NB: Please enter the reference of the job opening
in the subject line of your e-mail (Check top of advert for job opening
number). Each applicant must bear in mind that submission of incomplete or
inaccurate applications will render that applicant ineligible for consideration
for the job opening. Initial screening and evaluation of applications will be
conducted based on the information submitted. Applications cannot be amended
following submission.

 

Deadline: 21^st March
2021

 

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