The Ugandan Jobline

Job
Title:             Office Driver and Administrative
Assistant

Organization:  AWO International

Duty Station:   Kampala, Uganda

Reports to:  Head of Program

About US:

AWO International is a German Non-Governmental Organisation
(NGO) working in the field of Development Cooperation and Humanitarian Aid, is
now establishing its office in Kampala

Job Summary:  The Office Driver and Administrative Assistant
will support AWO International and its implementing partner organisations (PO),
national NGOs, to successfully run a program in various districts of Uganda by
ensuring safe and timely transportation of office staff, visitors, and goods as
well as offering support in the daily running of the office, with a perspective
to extend AWO International’s humanitarian action and development cooperation
portfolio in Uganda and the East African Region.

Key Duties and Responsibilities:  

As Office Driver:

·       
Serve as the office driver for official staff
travel mostly within Kampala, and frequent travels to the project areas
(currently Isingiro, Lamwo, Nabilatuk, Napak, and Yumbe)

·       
Keep passengers safe at all time by defensive
driving, timely servicing and ensuring the full functionality of the vehicle
incl. fully operational repair kit, spare tyres, fire extinguisher, first aid
box, etc.

·       
On a daily basis in Kampala, monitor the vehicle
condition, early identification of any repair needs and handling them in
coordination with the Finance and Administrative Officer

·       
Keep updated about driving regulations in
Uganda, follow changes that occur and promptly inform all colleagues

·       
Accurate recording of vehicle logbook (travels,
maintenance and repair works)

·       
Ensuring the cleanliness of vehicle (inside and
outside)

·       
Support Finance and Administration Officer in
proper documentation related to vehicle incl. registration, necessary renewals
and insurances

·       
First aid skills (gained in a respective
training) need to be kept up to date

·       
Utilizing navigation apps to find the optimal
route at the respective time and resp. adjust route

·       
Timely communication of delays and other
difficulties to the Head of Program, the Financial Officer and (if possible) to
the passengers.

·       
Fully respect Ugandan traffic law as well as AWO
security rules at all times

·       
If needed, work at evening, night and on
weekends

As Administrative Assistant:

·       
Maintenance of the AWO International office
(replacement of broken bulbs, furniture,…), ensuring functioning of essential
infrastructure (electricity, water, garbage collection,.) and a safe working
environment (electric wiring, placement of gas heaters, safe placement of fuel
stocks, etc.) in close coordination with the landlord and his/her service
providers (electricians, plumbers, other craftsmen)

·       
Ensuring functioning of essential office
equipment (in particular printer, projector, landline, internet) in
coordination with respective service providers

·       
Coordinate and ensure effective guard services,
cleanliness of office, compound (and garden)

·       
Taking charge of office gate (if needed)

·       
First point of contact for visitors and guests,
handling phone calls, management of postal services, direct delivery of
documents, and other logistics (e.g. collecting quotations, picking-up
purchases, distribution of invitations, material,…)

·       
Management of stock for office materials and
stationery and arranging for timely refill

·       
Timely payment of all running costs
(electricity, water, telephone, internet, etc.)

·       
Support to Head of Program and Finance and
Administrative Officer upon request (eg taking on messenger tasks, printing,
scanning, hard-copy filing, setting-up venues, supporting caterer, cooking
tea/coffee for visitors,.)

Qualifications, Skills and Experience:

·       
The applicant must hold a Diploma in a relevant
field

·       
Valid Driver’s license (automatic and manual)
and clean driving record

·       
At least five years of driving experience, high
competence in using unpaved / gravel roads

·       
Sound and up-to-date knowledge of road safety
regulations and Ugandan traffic law

·       
Proficiency using GPS devices, maps, and car
manuals

·       
Defensive, anticipatory driving style

·       
Extensive knowledge of the operating area
(Kampala and project districts, i.e. Isingiro, Lamwo, Nabilatuk, Napak, and
Yumbe)

·       
Physical strength and ability to conduct simple
mechanical repairs

·       
Excellent organisational and time management
skills, good command of English

·       
Professional conduct at all times incl.
effective, polite communication

·       
Strict adherence to non-drinking or taking other
drugs and to donor compliance

·       
Applicant must appreciate working in a
multicultural, women-led, and social inclusive teams

·       
Punctual and reliable, even-tempered and
attentive

Desired:

·       
Training in car mechanics

·       
Motorcycle driver’s licence

·       
Recent first aid training

·       
Multilingualism in local languages

·       
Working experience for an international
NGO/organisation

How to Apply:

Please submit a motivation letter incl. realistic salary
expectations and a CV with 3 reference contacts as soft copies (ideally 1
pdf-file) to the following E-Mail Address:
recruitmentuganda@awointernational.de Please note that applications without a
CV, salary expectations, references or a motivation letter will not be taken
into account.

Deadline: 26th January
2020

NB: Successful candidates will be invited for an interview,
currently scheduled for January 30, 2020. For those, who already applied:
Please note that it is not required to re-apply. Thank you for your interest.
We will get back to you shortly.

For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs