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Job Title:   Administrative Assistant (Fresher Jobs)

Organisation: McDermott

Duty Station:  Kampala, Uganda

About US:

McDermott is a premier, fully-integrated provider of engineering and construction solutions to the energy industry. Our customers trust our technology-driven approach to design and build infrastructure solutions to responsibly transport and transform oil and gas into the products the world needs today. From concept to commissioning, our expertise and comprehensive solutions deliver certainty, innovation and added value to energy projects around the world.

Job Summary:  The Administrative Assistant performs high level of secretarial, administrative and public relations duties which require frequent contact with staff, Government officials, Suppliers, Customers and the public. Committed to providing reliable support to department activities in order to ensure efficient operation of the office. She will be the focal point for daily administrative office tasks and the link between company and external stakeholders. She must be familiar with administrative practices and procedures, possess the ability to perform in a high-quality work in timely sensitive manner.

Key Duties and Responsibilities:

• Front office point of contact for both McDermott and SINOPEC Kampala office.
• Receive customers / suppliers and or external parties and forwards their inquiries to respective offices.
• Arrange meetings and serves water / coffee as necessary.
• Manage routine administrative tasks and contribute to effective and timely management of resources.
• Design and produce documents, reports and presentations, collecting and preparing information for meetings in the department.
• Attend meeting and taking minutes for the meeting and give feedback.
• Handle correspondences and forwards to different offices as appropriate.
• Follow up with Country Manager tasks and assignments, track the progress and assist in ensuring that time-bound commitments and/or tasks are completed as scheduled.
• Establish and maintain a manual and electronic filing/record-keeping system for easy storage and retrieval of documents and correspondences related to the Country Manager’s work.
• Respond to non-routine inquiries from staff and external parties and explain various program services, policies, procedures and rationale for decisions.

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Qualifications, Skills and Experience:

• The applicant must hold a degree/ diploma in secretarial studies/ office management, human resource management, public administration from a reputable institution
• A minimum of two years of progressive and relevant experience (ideally including Secretarial and Administrative work) in a reputable organization.
• High level of integrity and confidentiality
• Knowledge of general office practices and procedures, particularly in word processing, filing, composing business documents, gathering, and compiling data.
• In-depth working knowledge of computer office packages.
• Ability to communicate with staff and other contacts in courteous and professional manner

Preferred Qualifications and Education:

• Works comfortably under pressure and meets tight deadlines.
• Superb computer literacy with capability in email, MS Office, power point and excel.
• Should be highly organized with high level of attention to detail as enormous information is within her jurisdiction.
• Remarkable organizational and conflict management skills.
• Should have a high level of Confidentiality as sensitive information is within his / her jurisdiction.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Should have excellent communication skills such as good listening, speaking, and writing skills

How to Apply:

All candidates should apply online at the link below

Click Here

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