The Ugandan Jobline

Job Title:   Finance and Administration Manager   

Organisation: Global Alliance for Improved Nutrition (GAIN)

Duty Station:  Kampala, Uganda

Gross Salary: UGX 78,485,220 – UGX 89,751,564 per annum, depending on experience.

About US:

Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation that was launched in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially those most vulnerable to malnutrition.

Job Summary:  The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance and Administration Manager to provide finance and operational services to GAIN Uganda office. This role will be offered on a four(4) year fixed term contract, subject to availability of funding and will be based in Kampala, Uganda. The Finance and Administration Manager is a key position in the Uganda country office. This position is expected to provide essential administrative, governance, financial, HR, IT and internal control services to the program operations whilst ensuring compliance with GAIN policies, systems and procedures. You are expected to be both responsive and proactive to operational requirements with an ability to plan the work of program support. The incumbent will ensure compliance with external requirements, such as local laws and regulations and donor, partner, service provider and vendor contractual obligations. The jobholder will be responsible for safeguarding GAIN’s interest in these transactions and interactions, providing effective first level stewardship of GAIN’s assets, resources, staff, and premises and maintain good relationships with external stakeholders.

Key Duties and Responsibilities:

• Work in close liaison with the Country Director, the Finance and Administration Manager will help GAIN set-up its operational presence in the country.
• Responsible in ensuring all GAIN standard operating procedures are rolled-out and implemented in Uganda in addition to ensuring that all translated documents are fit for purpose and are properly aligned with GAIN’s policies and standards.
• Provide leadership and management support to office administration functions and establish systems and processes for the smooth functioning of the country office.
• Oversee the proper upkeep and maintenance of office premises and working facilities like telephone system, photocopying machines, and furniture to provide the best possible physical environment for staff to discharge their duties.
• Coordinate with the legal retainer/lawyer to maintain GAIN’s legal entity in Uganda. Coordinate with other ministries on approvals, statutory and legal compliances in adherence to country law.
• Ensure that administrative, budgetary, procedural and accounting controls evolved are actually complied with and to improve them with time in accordance with HQ’s guidelines.
• Supervise Finance section and ensure financial transactions are recorded in line with GAIN norms and standards in timely fashion. Maintain financial records including ledger, journal, petty cash and cash books and bank details. Manage receivables and payables in line with GAIN guidelines. Prepare cash flow and fund flow statements for review.
• Ensure preparation and availability of statutory financial records (e.g., income tax return) and tax compliance and compliances relating to foreign grants.
• Oversee the proper monitoring of GAIN’s funds and assets which are transferred to EAs (Executive Agencies) for the implementation of GAIN programs.
• Focal person for HR in the country office, supporting the Head of Operations and (HQ) HR function and working closely with the HR Business Partner, Africa in all matters relating to recruitment, appointments, contract renewals, and select HR interventions.

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Qualifications, Skills and Experience:

• The candidate should have a professional accounting qualification in addition to graduate level degree specializing in business, HR, IT or related course.
• The ideal candidate should have experience setting up finance, administrative and operations functions within a country office.
• The incumbent should possess strong project management skills with solid experience in budget and grants management, office administration, facilities management, and people management.
• The post holder should have proven experience managing donor grants such as DFID, USAID, UNICEF, Dutch, Norway among others.
• He / she should demonstrate strong managerial skills, governance, internal audit and compliance in addition to supervising staff.
• You should have firm leadership skills that can be utilized across a wide range of functions in role that is central to organizational operations.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 24^th March 2023

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