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Job
Title:             Project Accounts Assistant

Organization:  Lake Victoria Fisheries Organization (LVFO)

Duty Station:   Jinja, Uganda

Benefits: EUR
19,836.48 (Annual Salary), EUR 4,173.96 (Housing Allowance) and EUR 2,165.16
(Transport Allowance)

Project Name: Contribution of Sustainable Fisheries to the
Blue Economy of the Eastern Africa, Southern Africa and the Indian Ocean Region
– E€OFISH programme

Reports to: Head
of Finance LVFO

Job Ref: LVFO/
E€OFISH /HR/2020/02

About US:

The Lake Victoria
Fisheries Organization (LVFO) is a specialized institution of the East African
Community (EAC) whose mandate is to coordinate the management and development
of fisheries and aquaculture resources in the EAC region.

About EU Project:

Lake Victoria
Fisheries Organization (LVFO) has received a grant from the European Union (EU)
to implement the -Contribution of Sustainable Fisheries to the Blue Economy of
the Eastern Africa, Southern Africa and the Indian Ocean Region – E€OFISH
programme. The overall objective is to enhance equitable economic growth by
promoting sustainable fisheries in the East African-South African-Indian Ocean
(EA- SA-IO) region. The specific objective is to support sustainable management
and development of fisheries, while addressing climate change resilience and
enhancing marine biodiversity. The programme purpose is to support the
implementation of fisheries management interventions on Lake Victoria. It is
against this background that LVFO Secretariat is recruiting a Project Administrative
Officer to support implementation of the programme.

Job Summary:  The Project Accounts Assistant will support
implementation of the programme.

Key Duties and Responsibilities:  

Budgeting

·       
Provide
support in coordinating budgeting, payment and accounting services:

·       
Ensure
compliance with financial regulations and rules. Serve as principal advocate
for prudent, consistent and accountable management of the Project financial
resources and assets.

·       
Ensure
that the financial procedures and practices implemented, conform to EU and/or
EAC Financial Regulations and directives.

·       
Prepare
all Project financial statements in a timely manner.

·       
Provide
support in developing the draft program budget:

·       
Participate
in the budget development process in liaison with the relevant desk officers in
organization of program work plans for financial review.

·       
Ensure
that budgetary estimates are prepared in accordance with Project requirements,
and planned activities implemented in time and within the approved allocated
budget lines.

·       
Provide
information, analyses, explanations, and documentation in response to requests
on budgetary matters from the relevant stakeholders

·       
Ensure
timely budget preparation, implementation and reporting.

·       
Serve as
an advisor on budgetary and financial matters:

·       
Advise
the Supervisor on the implementation of the approved budget and execute
decisions taken regarding allocation and allotment of appropriations.

·       
Report
on the state of the Project finances to the Head of Finance for deliberations
and decision-making on programme budgeting, finance and accounts.

·       
Develop
proposals for budgetary transfers, supplementary appropriations and management
of surpluses.

·       
Ensure
appropriate financial reports, statements and other accountability reports are
prepared in a timely manner, for submission to the Auditors.

Payment and
Accounting services

·       
Ensure
accurate maintenance and updating of income and expenditure accounts for the
Project:

·       
Ensure
the proper receipt, custody and disbursement of funds and oversee the banking
and currency arrangements.

·       
Manage
the payments system and Records Register

·       
Monitors
and follows up on outstanding receivables and liabilities of the project both
in the project journal and for transactions done through the office journal and
ensures timely costly booking.

·       
Documents
and maintains complete and accurate supporting information for all financial
transactions.

·       
Manage
the cash flow and prepares cash flow forecasts in accordance with EU rules and
regulations.

·       
Reconciliation
of sub ledgers in the system in a timely manner to identify any irregularities,
mis-postings and raise correction journals for the Head of Finance’s
certification

·       
Prepare
funds requisitions in a timely manner.

·       
Ensure
that the Trial Balance is balancing at any given time

·       
Ensure
access to timely, accurate and useful information with regard to the financial
status of the project.

·       
Report
to the supervisor on budget/programme performance or substantive issues, as
appropriate, particularly those presented in annual or triennial reports.

·       
Ensure
that the reports are prepared in timely manner.

·       
Manage
foreign currency exchange gain/loss.

·       
Actively
participates in project selection and valuation, audit and compliance reviews
together with the Supervisor.

·       
Formulate
responses to internal and external auditors.

Reporting

·       
Prepare
periodical reports of the project

·       
Preparation
of a funds requisition to the donor

·       
Perform
other related duties, as assigned

Qualifications, Skills and Experience:

·       
The ideal
candidate for the Lake Victoria Fisheries Organization (LVFO) Project Accounts
Assistant job placement must hold a University degree (or academic equivalent)
with specialization in accounting, financial management, business
administration or a related field. Professional accounting qualification (CPA,
ACCA or equivalent).

·       
A
minimum of five (5) years of progressively responsible experience in
accounting, financial management, business administration, or a related field.

·       
Experience
with international accounting systems and financial operations management.

·       
Experience
with corporate performance management in the public or private sector.

·       
Professionalism

·       
Accountability

·       
Managing
Performance

·       
Ability
to work under minimum supervision

·       
Organization
skills

·       
Communication
skills

·       
Judgement/Decision-making

·       
Languages:
Fluent reading, writing and speaking abilities in English.

Desirable:

·       
Experience
in managing programmes/projects within an international or regional organization,
national government, or other public or private organization.

·       
Experience
with International Public Sector Accounting Standards (IPSAS).

NB: All
candidates applying must have qualifications that are recognised by the
relevant national accreditation body in their respective countries. This
condition is applicable for locally and internationally attained
qualifications.

Benefits:

·       
An
Indicative basic salary of EUR 19,836.48 (G5 salary scale equivalent) per annum,
plus other related entitlements e.g. a Housing allowance of EUR 4,173.96 (per
annum), and a Transport allowance of EUR 2,165.16 (per annum).

·       
In
addition, this post offers attractive fringe benefits including an installation
allowance of EUR 521.74 paid once, plus gratuity paid monthly, a personal
medical Insurance, and personal accident insurance cover.

How to Apply:

All qualified candidates
from EAC/LVFO Partner States (The Republics of Burundi, Kenya, Uganda and the
United Republic of Tanzania) should send their applications, detailed
curriculum vitae, photocopies of academic certificates, names and contact
details of three referees, and a copy of National Identity Card, or Passport.

·       
Please
quote the respective reference number on both the application letter and
envelope.

·       
For
electronic submission, please quote the respective reference number on the
subject of the email and send to the address given below.

Please note:

·       
You may
submit your application either electronically or in hard copy but not both.

·       
Applications
which do not: indicate nationality and age; the reference number; or have an
application letter attached; have certified copies of their academic degrees
and other professional Certificates; or fail to provide three referees will be
disqualified.

·       
Only
qualified candidates will be contacted. All invitations for interviews will be
done in writing.

·       
LVFO
Staff Rules and Regulations precludes consideration of applicants above
fifty-five (55) years of age

·       
Please
note that LVFO does not require candidates to pay money for the recruitment
process.

The Executive
Secretary

Lake Victoria
Fisheries Organization (LVFO)

Busoga Square Plot
No. 7B/E Bell Avenue

P. O. Box 1625,
Jinja – Uganda

Email to:
lvfo-sec@lvfo.org

Deadline: Friday, 31st January 2020 at 17:00hrs local
time.

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