The Ugandan Jobline

 

Job Title:    Procurement Manager

Organization:  Medical Teams International

Duty Station:  Kampala, Uganda

 

About US:

Medical Teams International is a faith-based not for profit health relief
and development organization with a Calling “Daring to love like Jesus, we
boldly break barriers to health and restore wholeness in a hurting world.”
MTI-UG has operations in West Nile and South western Uganda. We provide
Comprehensive Primary Health Care, Reproductive Health, HIV/AIDS and Nutrition.

 

Job Summary:  The Procurement
Manager  will be responsible for
managing, defining, and implementing countrywide procurement strategies in the
areas of procurement, and 3rd party procurement in accordance with MTI and
donor policies and regulations. Duties include initiating, planning,
scheduling, reporting, monitoring, and quality assurance of all procurement and
contract activities.  Plus collaboration
with the other departments within MTI (Human Resources, Finance, and Logistics
department)

 

Key Duties and Responsibilities: 

·       
Manages
the day-to-day operations of the procurement department in Kampala and supports
the Procurement Logisticians in the field on regular basis.

·       
Demonstrates
strong leadership and managerial competencies, including integrity,
accountability, communication skills, and commitment to teamwork and excellence
in responsibilities such as selecting, mentoring, coaching, supervising,
motivating, and training procurement staff.

·       
Sets
work objectives, directs, supervises, and reviews staff and staff assignments.

·       
Provides
high-level technical/administrative guidance on work requirements and methods.

·       
Manages
and reviews documents for the procurement of all supplies, equipment, and
services and ensures compliance with the Procurement Policy and Procedures
Manual

·       
Assures
suppliers deliver materials and services in accordance with standards of price,
time, quantity and quality agreed upon.

·       
Assures
all invoices are audited for compliance with contract terms and supervises
contract closeout.

·       
Responsible
for ensuring records are maintained and procurements are documented from
origination through completion

·       
Maintains
a complete record of contracts for goods and services.

·       
Monitor
performance against targets and deliverables for all contracts, including the
performance of sub-contracting partner

·       
Ensures
all vendors have a performance evaluation completed on an annual basis and the
vendor database is updated regularly

·       
Makes
recommendations on policies and procedures as needed to ensure the success and
compliance of all procurement-related activities.

·       
Coordinates
routinely with other departments to assure effective and timely coordination
and teamwork in procuring goods and services.

·       
Provides
procurement research, guidance, and direction by presenting available
procurement options.

·       
Conducts
evaluations of a procurement staff for review and approval. Coaches, trains,
counsels and advises staff; takes corrective action as needed.

·       
Exhibits
a strong sense of urgency to maintain high personal performance while making
decisions and allocating resources in a cost-efficient manner.

·       
Other
duties as assigned

 

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree in Procurement & Logistics,
Supply Chain Management, Business Administration, Public Administration or
related field is required; Master’s Degree is preferred

·       
Five years
of progressive experience in operational management is required and managing
contracts and subcontracts is an added advantage

·       
Experience
with the donor (UN, USAID, etc.) asset and procurement specific procedures is
an added advantage

·       
Knowledge
and understanding of procurement for NGO’s and other non for profit
organizations

·       
Knowledge
of working with deadlines, following and implementing processes and procedures,
managing expectations of stakeholders, working with databases, etc. In-depth
knowledge of ERP systems or other software systems used in operational
environments

·       
Multi-tasker

·       
Communicator

·       
Team
player

·       
Highly
skilled at using the ERP systems

·       
Highly
skilled in managing a team

·       
Skilled
at using Microsoft Word, Excel, and Outlook

·       
Good
command of both written and spoken English

·       
Ability
to work independently, be a self-starter, and energetically approach tasks
assigned.

·       
Ability
to demonstrate good common sense and sound judgment.

·       
Flexibility
to adapt to all situations and work varied hours; possibly work weekends or
evenings.

·       
Ability
to act with integrity and ensure the appropriate use of assets

·       
Proactive
with a keen desire to improve systems

·       
Keen
interest to mentor others

·       
Highly
organized with good quantitative ability

·       
Ability
to multi-task, prioritize and work efficiently.

·       
Ability
to maintain detailed records with high accuracy

·       
Ability
to support MTI Calling and adhere to the MTI Code of Conduct

 

How to Apply:

All candidates should apply online at the link below.

 

Click
Here

 

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