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Job Title:    Administrator, Administrative Services

Organisation: Aikan
HR Consultants

Duty Station: Kampala,
Uganda

Reports to: Regional Chief Operating Officer, East Africa

About US:

Aikan HR Consultants
is one of Uganda’s leading HR consulting companies and trusted strategic HR
advisory partner, aikan’s services include aikan Jobs™, aikan Recruitment™,
aikan Internship™, aikan Leasing™, aikan Payroll™ and aikan OD.™  
Our Client is an International Bank whose 
purpose core business is of financing, promoting and expanding
intra-African and extra-African trade.

Job Summary:  The Administrator, Administrative services
will support the Bank to achieve its mission of stimulating  a consistent expansion of and diversification
of African trade so as to rapidly increase Africa’s share of global trade.

Key Duties and Responsibilities:  

·       
Workflow
coordination and communication – Coordinate workflow and communication as
needed among branch staff, headquarters and other external parties including
Bank clients and outside service contractors.

·       
Business
Development Support: Research resource materials / compile data, draft, edit,
proofread, desktop publish, revise, finalize, disseminate branch correspondences,
memorandum, documents, publications, presentations, reports, term sheets,
standard holding letters for facilities applications, proposals, and other
required materials

·       
Records
and Filing system – Implement and maintain a branch standardized filing,
indexing, archiving and document management system for both hard copies and
electronic records for all business related files in accordance with the Bank’s
records management policies and procedures.

·       
Petty
Cash Account – Diligently manage the Bank’s petty cash accounts and cash floats
in accordance with the Bank’s policies and procedures, including, anticipating
cash needs, making timely replenishment requests, managing disbursement.

·       
Travel
Administration Services – Coordinate travel activity for branch staff and
delegations in accordance with the Bank’s travel policy.

·       
Events
Management Services – Coordinate logistics of branch on-site and off-site
events, meetings, conferences, road shows, business promotion events,
cocktails, lunches, dinners.

·       
Protocol
Services – Process and renew diplomatic and international organization identity
cards, residence permits, long-stay visas, airport passes, driving permits and
any other required permits or documents for branch international staff and
their dependants as per the laid down rules and regulations.

·       
Visas –
Process entry visas from different embassies for the branch staff, their
dependants and in-coming Bank delegations.

·       
Administrative
Services Support – Deputize the Associate, Administrative Services in the provision
of a range of administrative services.

·       
Resource
Centre – Set up and maintain a branch library in liaison with HQ Knowledge.

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s Degree

·       
A
minimum of 3 years working experience in a similar role

·       
Demonstrable
organizational and planning skills

·       
Demonstrable
proficiency in English

·       
Ability
to communicate and function in a culturally diverse and change-oriented setting

·       
Innovativeness,
resourcefulness and ability to learn quickly

·       
Strong
problem-solving skills

·       
Excellent
written and oral communication skills in English.

·       
Excellent
computer skills in MS Word, Powerpoint and Excel.

·       
Excellent
Time keeping skills and ability to put in extra hours as may be required.

·       
Excellent
customer service skills and willingness to devote extra time to work where
required.

·       
Ability
to work under minimum supervision and to multi-task.

·       
High
level of integrity and confidentiality.

·       
Report
writing skills

How to Apply:

​All suitably qualified
candidates should send their applications by clicking on this link.
Please upload the following in your application; an updated CV / resume (PDF or
Word Format) which should include your contact information and three work
related references and a one page statement describing your suitability for the
role should be included.

Deadline: 11^th February 2020

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