The Ugandan Jobline

Job Title:              Receptionist

Organization:  Catholic Relief Services

Duty Station:   Uganda

Reports to:       Administration
Officer

About US:

Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and
as partners people of all faiths and secular traditions who share our values
and our commitment to serving those in need.

About USAID Project:

CRS is leading a consortium of 7 implementing and technical
partners to run a five-year, $35 million USAID/FFP funded program called Nuyok
to build resilience to shocks, enhance livelihoods through improved food
security and nutrition and promote maternal and child health for vulnerable
rural families in four districts of Karamoja – Abim, Nakapiripirit, Nabilatuk
and Napak – which are home to 406,880 people living in an estimated 58,126
households. Nuyok seeks to strengthen governance and gender equity, community
capacity to manage shocks and stresses, traditional and diversified livelihood
opportunities and nutrition and health (including improved water, sanitation
and hygiene (WASH) of pregnant and lactating women, adolescent girls and
children under five years of age.

Job Summary:  The Receptionist will perform the tasks
associated with CRS Moroto Office reception to include the management of the
reception, telephone records and billing, handling of visitor’s cards, goods
receipt, receiving visitors and in support of high-quality programs serving the
poor and vulnerable. Your knowledge and experience will allow you to coordinate
reception activities, as you apply the principles of stewardship, integrity,
transparency, and accountability.

Key Duties and Responsibilities:  

·       
Receive, announce and direct visitors to staff
in the office in a courteous manner. Also, as requested, make appointments and
take messages.

·       
Maintain an updated staff and telephone intercom
list.

·       
Circulate copies of monthly telephone bills to
respective staff for identification of personal calls. i.e. Mobile phones to
respective staff, fixed telephones bills to respective sub office staff.

·       
Support the implementation of delivery
operations from arrival of goods in-country (or local purchase point) to the
warehouses and on to the final distribution centers in accordance with CRS and
donor regulations and international and local supply chain standards and
requirements

·       
Manage internal/external office mail.
Receive/Record all outgoing and incoming mail to include invoices. Distribute
mail to respective officers. Also take responsibility for receipt/dispatch of
Main office pouches.

·       
Manage incoming/outgoing pouches to the Regional
and HQ. Ensure prompt delivery to recipients and payment to vendors effected.

·       
Provide secretarial support to the Emergency
Coordinator whenever required.

·       
Receive, register, file, summarize data of applicants
using approved format, and submit application files together with softcopy of
summarized data to the Human Resource Manager, within two days of closed date
for receipt of applications.

·       
Perform other tasks and assignments as and when
required which are consistent with your level in the organization.

Qualifications, Skills and Experience:

·       
The ideal applicant for the Catholic Relief
Services (CRS) Receptionist job must hold a Diploma in Secretarial Studies,
Business Administration/Management or equivalent.

·       
Two years of work experience in a similar
position, preferably with an international NGO.

·       
Computer Literacy in MS word, MS Excel, and
E-mail communication.

·       
Person of high integrity, interpersonal and
customer care relations.

·       
Writing, listening and good communication
skills.

·       
Culturally sensitive and patient.

·       
The person must be able to work with minimum
supervision.

·       
Ability to manage multiple tasks at a time and
work effectively with colleagues from different backgrounds.

·       
Ability to work collaboratively as part of a
team environment

Agency-wide Competencies (for all CRS Staff): These are rooted
in the mission, values, and guiding principles of CRS and used by each staff
member to fulfill his or her responsibilities and achieve the desired results.

·       
Trusting Relationships

·       
Professional Growth

·       
Partnership

·       
Accountability

How to Apply:

All candidates should Email a cover letter and CV only to
ug_recruitment@crs.org. Large files and/or scans of documents will lead to
rejection of your application, in the subject

line of the email, copy and paste – RECEPTIONIST. All
applications that do not contain this exact subject line will be rejected and
not read.

Deadline: 13^th February 2020

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