The Ugandan Jobline

Job Title:   Area Manager

Organisation: Finn Church Aid (FCA)

Duty Station:   Uganda

Reports to: Head
of Programmes

About US:

Finn Church Aid (FCA) is the largest Finnish international
aid organization. We operate in 14 countries, where the needs are most dire. We
work with the poorest people, regardless of their religious beliefs, ethnic
background or political convictions. Our work is based on rights, which means
that our operations are guided by equality, non-discrimination and
responsibility. FCA operates in Yumbe, Obongi, Rwamanja and Kyaka II Refugee
Settlement under different donors which include UNHCR, ECHO UNCEF among others.

Job Summary:  The Area Manager ensures overall coordination
of the programme and operations in his/her respective area through quality
implementation of diverse projects (emergency and long term refugee assistance
projects as well development oriented project to support host communities).
Promote adherence of compliance to financial and administrative procedures, and
responsible for the planning, implementation, routine monitoring of adequate
security precautions within the programme area to ensure the safety of all
staff and assets, as well as nurturing external relations with key stakeholders

Key Duties and Responsibilities:  

Program/Project Management

·       
Supervise effective, efficient implementation of
all projects according to agreed contracts, budgets, work plans and FCA
policies and in accordance with specific donor requirements whilst ensuring
complementarities between and coordination of all projects

·       
Develop and maintain constructive relationships
with  OPM, UNHCR and the District local
government.

·       
Prepare project work plans in accordance with
annual planning and funding cycles with support from the Head of Programmes,
Program Officers and technical staff;

·       
Ensure that relevant beneficiary data is
collected, compiled, analysed and stored for reporting purposes and sharing
with relevant stakeholders and that immediate and gaps and needs are addressed
or highlighted to relevant colleagues for proper future planning

·       
Provide timely and high quality regular
briefs/reports, and other relevant information on programme activities, policy
matters and external relations, based on agreed formats and schedules and when
requested;

Coordination and Advocacy

·       
Be responsible for identifying potential
networks with their areas, maintain relationships with local leaders, other NGO
partners and any other relevant stakeholders as may be identified from time to
time.

·       
Maintain an open dialogue with all relevant
sectoral and inter-agency actors operating in the refugee settlement.

·       
Participate in all related Working Group
Meetings and/or other coordination meetings.

·       
Develop and maintain strong working relationship
with all stakeholders-including Refugee Welfare Councils, community leaders,
NGOs, UN agencies and CBOs.

·       
Ensure information from the coordination
meetings is shared, as appropriate.

Personnel Management

·       
With support from the Human Resource & Admin
Manager maintain the integrity and oversight of HR systems and processes at the
Field Office

·       
Provide clear and coherent guidance to FCA staff
under his/her responsibility including motivation and keeping all staff aligned
to the achievement of set targets

·       
Safeguard the policy environment defined by
UGACO HR Manual.

·       
In collaboration with Kampala and Country
Management team provide leadership and support to ensure staff well-being, are
addressed in line with HR and administration processes and procedures.

·       
Promote stress management by providing regular
opportunities for staff debriefing to address secondary trauma and provision of
self-care techniques and conduct regular staff meetings

·       
Provide objective feedback to staff performance
evaluations as per staff job descriptions regarding performance, expectations
and areas for growth and professional development.

·       
Develop staff capacity building plans in
coordination with the Head of Programmes and Head of Programme Development
& Quality

·       
Ensure all staff timesheets are completed
accurately by the end of each month.

·       
Ensure adherence to FCA Code of Conduct in the
daily operations, FCA values and Child Safeguarding policies.

Financial Management & Oversight

·       
With support from the Operations and Finance
Manager and Head of Programmes, ensure good financial management principles,
specifically:

·       
Manage the work plan in accordance with agreed
program budget lines.

·       
Safeguard FCA internal controls and financial
procedures.

·       
Liaise with Finance Department in Kampala to
ensure monthly financial projections and corresponding cash requests are processed
in a timely manner

·       
Verify weekly cash counts.

Safety and Security

·       
Responsible for safety and security of FCA staff
and assets

·       
Ensure required security measures are adhered to
by all staff, including upkeep of minimum operating safety standards and the
security and evacuation plans.

·       
Property Management and Control: Be the chief
custodian of FCA property assigned for accomplishment of project tasks and take
overall authority over their usage, safety, maintenance and repairs.

·       
Fleet Management; Ensure well planned and
coordinated movement of vehicles in an efficient and cost-effective manner

·       
Ensure the alignment of projects within the
humanitarian – development nexus, CRRF and FCA Code of Conduct and
accountability guidelines.

·       
Undertake other duties as designated

Qualifications, Skills and Experience:

·       
The ideal candidate for the Finn Church Aid
(FCA) Area Manager vacancy must hold a Post Graduate Degree in international
Development, Humanitarian Assistance, Project Management, Development studies,
Social Sciences or related field

·       
Four years of experience of doing similar work
in an NGO of which at least 2 years should be working as an In-charge of field
offices.

·       
A good understanding and experience of the
refugee context

·       
Demonstrated experience in staff and financial
management;

·       
Proven analytical and strategic planning skills;

·       
High-level communication and people skills;

·       
Ability to negotiate effectively between
different stakeholders.

·       
Extensive experience in representation and
networking, in humanitarian & development actors;

·       
Demonstrated project, program management
experience;

·       
Proven commitment to accountable practices.

·       
Knowledge of working in challenging
environments.

·       
Proven ability to manage large varied workloads
and deal constructively with stress and periods with long hours.

·       
Proven ability to prioritize tasks, meet
deadlines and work with limited supervision

·       
Proactive, stable and robust character and a
good team player.

·       
Excellent communication skills, calm and a good
sense of humor.

·       
Excellent interpersonal skills and demonstrated
ability to establish effective working relations at all levels.

How to Apply:

All suitably qualified and interested applications should
send a cover letter and a CV (not more than 5 pages) with at least three
referees and a daytime telephone contact with copies of academic papers
addressed to:

The Human Resource and Administration Manager,

Finn Church AID, Uganda Country Office.

P.O. Box 21826 Kampala, Tank Hill Rd, Roche Close, Plot 1495
Muyenga, Uganda.

Email applications should be in one file attachment (Ms Word
or PDF) mentioning the position title in the subject to
Admin.Ugaco@kirkonulkomaanapu.fi

Applications may also be hand delivered to our office in
Kampala.

Deadline: Friday 14th
February 2020.

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