The Ugandan Jobline

Job Title:   Finance and Administration Assistant

Organisation: Teach A Man To Fish UK

Duty Station: Kampala,
Uganda

Reports to: Senior
Finance and Administration Officer

Salary: UGX
1,424,100 gross salary per month + medical health insurance

About Teach A Man To
Fish:

Teach A Man To Fish is guided by a simple, all-encompassing
mission: to empower young people with the skills they need to succeed, in
school, work, and life. We focus on developing and emerging countries. This is
done by supporting schools to set up educational and profitable school
businesses that provide real-life hands-on training and experience for
students. This empowers student entrepreneurs with critical workplace,
entrepreneurship and life skills and mindsets so that they can leave school
with the competencies to get a good job or run their own successful business.

We are a small organization with a big reach – Since 2006,
we’ve created over 300,000 student entrepreneurs and 18,000 enterprising
teachers through our global programmes. Teach A Man To Fish is a fast-growing
organization with an ambitious plan for scale-up across the region. This is a
fantastic opportunity for an outstanding candidate to join a growing
organization and contribute significantly to our exciting growth plans and
development of sustainable systems.

Job Summary:  The overall objective of the Finance and Administration Assistant post
will be to ensure robust HR and administrative management at Teach A Man To
Fish’s Uganda office. The Finance and Admin Assistant will also support the
delivery of high-quality financial management as well as developing systems,
policies and frameworks to guide these. The position requires moderate
accounting knowledge, analytical skills, a high level of attention to detail
and the capability to make decisions and act independently. We are looking for
a dynamic, entrepreneurial individual who wants to help build a quickly growing
organization working to transform education in Uganda. The role will be based
at Teach A Man To Fish – Kampala office.

Key Duties and Responsibilities:  

 Operations (Admin, Finance, HR, IT,
Safeguarding) – 100%      

·       
Implement cash withdrawal, disbursement, and
reconciliation process in line with TAMTF financial policy

·       
Draft contracts and lead on the induction
process for all new employees and consultants.

·       
Review invoices and implement the cheque payment
process in line with TAMTF financial policy.

·       
Maintain cashbooks and ledgers

·       
Manage procurement, manage vendor relationships,
and manage and maintain assets and equipment register.

·       
Maintain accurate invoice tracking and ensure
that invoices/cash reconciliations are processed accurately and in a timely
manner.

·       
Support the Senior Finance and Admin Officer to
review all requests for payments for accuracy, proper supporting documentation,
and compliance with Teach A Man To Fish established policies and process
payments

·       
Participate in staff welfare working group,
review requests and make recommendations for staff welfare policy.

·       
Support the Senior Finance and Admin Officer to
compile and deliver accurate and timely monthly financial reports to the UK
finance team and donors as requested.

·       
Ensure that all TAMTF policies in Uganda are
duly implemented and support Senior Finance and Admin Officer with annual
review.

·       
Coordinate the efficient implementation of
office admin and HR processes

·       
Line manage gateman, ensure office premises kept
clean and secure at all times

Qualifications, Skills and Experience:

·       
The applicant must hold a Bachelor’s Degree in
Business Administration (Finance Option), Accounting, Statistics, Commerce,
Economics or related field.

·       
Partial CPA /ACCA is an added advantage.

·       
Competency with QuickBooks or a recognized
accounting package and experience in contributing to the development of
finance, HR and administrative systems and process would be an added advantage.

·       
1-2 years’ experience in either an NGO, social
enterprise or corporate setting, with moderate responsibility for financial
management plus administration and/or HR

·       
Experience of managing staff induction process

·       
Experience in managing the procurement process

·       
Previous significant responsibility for office
administration including managing office supplies

·       
Excellent written and oral English language
abilities are required

·       
No criminal record (to be evidenced by a letter
of good conduct from Interpol)

Essential
Competencies

·       
Good understanding of principles of accounting
and financial management.

·       
High level of financial literacy and numeracy

·       
High level of competency with bank and cash
reconciliation processes, maintenance of ledgers and cashbooks, cash handling

·       
High level of competency in Microsoft Excel

·       
Contract management skills and knowledge of
Ugandan employment law

·       
Focus on value for money and a drive to secure
the best deal for the organization

·       
Excellent organizational skills

·       
Excellent attention to detail and accuracy

·       
Strong written and spoken English language
skills

·       
Ability to multi-task and handle competing
priorities

·       
Strong interpersonal skills and ability to work
with colleagues from a range of backgrounds

·       
Ability to effectively manage and delegate
within a team

·       
Strong sense of initiative and an
entrepreneurial approach to working

How to Apply:

All candidates should submit a maximum 4 paged CV and
one-page cover letter (combined into a single PDF document).

Please be sure to clearly show in your cover letter why you
are interested in this job and what makes you the most suitable candidate.
Please also include your salary history. Complete applications should be sent
to alex@teachamantofish.org.uk cc: joram@teachamantofish.org.uk. The subject of
the email should be Finance and Admin Assistant”

NB: Do not attach
academic documents at this point. Qualified female candidates are particularly
encouraged to apply.

Deadline: 14^th February 2020

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