The Ugandan Jobline

Job Title: Reach Senior Assessment Officer

Organisation: ACTED

Duty Station:  Kampala, Uganda

Salary Range: UGX 6.3 – 7.8 Million Gross Pay Per Month

Department: Reach

About US:

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non-discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 38 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.

Background:

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.

Key Duties and Responsibilities:

The Assessment Officer is responsible for overseeing the planning, implementation and follow up of one research cycle to which s/he is assigned, in close coordination with other team members and with relevant external partners.

Research Planning:

• Ensure that required secondary data review and/or analysis has been conducted in preparation of an assessment;
• Design research approaches and methodologies according to IMPACT’s requirements and principles as well as partners’ information needs;
• Compose and construct, in close coordination with GIS and data teams, qualitative and quantitative data collection tools;
• For each research cycle, prepare ToRs and ensure their validation by HQ before any data collection begins;
• Ensure relevant stakeholders and partners are engaged in research design and planning.

Research Implementation

• In close liaison with field officer (s), monitor data collection, ensuring its correct implementation in line with agreed TORs and in alignment with IMPACT quality standards;
• In close liaison with field officer (s), support assessment logistics, including with partner organizations, identifying assessment areas, facilitating design workshops, managing joint data collection processes under the supervision of the Research Manager and in collaboration with the Field manager, and facilitating joint analysis workshops;
• In close liaison with field officer (s), Ensure regular situation updates on data collection are produced and circulated to line manager and relevant colleagues, updates with external counterparts to be agreed with the Research Manager. Provide support and follow up on identified challenges during the data collection process;
• Ensure that the line manager and IMPACT HQ research department are alerted to any issues that prevents full implementation of the methodology agreed in the approved TORs. Ensure that all changes to the methodology are documented throughout implementation, and that any change is formally validated by IMPACT HQ;
• Ensure that all collected data is stored in line with IMPACT’s Data Management Guidelines and with the ToRs;
• In close liaison with the data officer and the field officer (s), ensure that data is revised and cleaned, and that all revisions are recorded;
• In close liaison with data colleagues, ensure data analysis on primary and/or secondary data as per ToRs, ensuring that meaningful techniques are used to analyze the data collected;
• Ensure that data and its analysis are validated by IMPACT HQ before product drafting stage;
• Ensure that data and its analysis do not contain personal information and are validated by IMPACT HQ before sharing to external parties.

Drafting of Research Products

• Ensure the drafting of timely and accurate outputs that consolidate the analyses from each research cycle into relevant products such as factsheets, reports, briefs, presentations, etc which comply with IMPACT’s quality standards;
• Ensure that products accurately reflect the information collected and that information is conveyed in a way that maximizes their impact in line with their intended use;
• Liaise with relevant GIS colleagues to ensure effective spatial representation of research findings in maps or interactive web-portals, as relevant;
• Follow the designated timeline of reports to be submitted to project partners and donors under the supervision of the Research Manager. Ensure that delays or identified challenges for specific assessments are reported in writing and orally in a timely manner;
• Maintain regular communication with country Management and IMPACT HQ on progress and deadlines for written products;
• Ensure that all written products are validated by IMPACT HQ before external release.

External Engagement

• All external engagement activities of the Senior Assessment Officer will be guided and supervised by the Research Manager.
• Ensure that relevant partners are consulted and involved at all stages of research cycle: assessment preparation; data collection; data analysis; review of research products; product dissemination; and lessons learnt;
• After consultation and under the guidance of the Research Manager, represent IMPACT in relevant meetings/ working groups;
• Follow up on issues identified by partners or during meetings / working groups;
• Promote an active use of datasets and research findings by partners and the broader humanitarian community for their decision making;
• After validation by Research Manager and under its supervision, present research findings to relevant third parties in order to enhance their use and impact;
• Ensure that all partner engagement and all external relations are clearly documented and communicated with the line manager and relevant colleagues;
• More generally, contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMPACT’s mandate, ethics, values and stand-point with regard to other actors.
• Knowledge sharing and learning processes
• In coordination with country management, support the conduct of monitoring and evaluation for each Research Cycle, as specified in the research ToRs and in line with IMPACT Guidelines;
• Generate and document robust lessons learned at the end of each Research Cycle;
• Ensure knowledge and learning processes are shared with other Units and teams within mission, and with HQ;
• When required, provide feedback to appropriate global organizational knowledge learning tools.

Project Cycle Management

For relevant projects, ensure compliance to project cycle management requirements and guidelines at all phases.

• Before project start, under the guidance and supervision of the Research Manager, ensure the organization of a kick off meeting and the availability of key project management documentations to plan the efficient use of assets, financial and human resources;
• In close coordination with line management, finance and grants colleagues, monitor and regularly update the use of assets, financial and human resources, in full compliance with IMPACT’s guidelines; this includes maintaining an oversight of budget availability and expenditure for assessment activities;
• Ensure that project deliverables and requirements are tracked, met and complied to;
• Ensure that any issue in relation to project implementation is reported to the line manager, finance and grants colleagues, and HQ;
• Ensure that a project completion meeting is held and documented for all relevant projects;
• Support the line manager, finance and grants colleagues in drafting of relevant project narrative and financial reports;
• Other tasks as requested by supervisors.

Internal Coordination

• Actively participate in regular team meetings;
• Ensure regular coordination and exchange with relevant colleagues;

Data Confidentiality and Protection

• The Assessment Officer will maintain the strictest confidentiality on all data collected and related processes, ensuring full compliance with IMPACT’s data protection policy and SOPs. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners or collected during his/her assignment with IMPACT.

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Qualifications, Skills and Experience:

• Academic Excellent academic qualifications, preferably including a Master ‘s degree in relevant discipline;
• At least six years of relevant working experience;
• Research skills: Masters and proven experience with complex research methods. Excellent analytical skills and capacity to contextualize and interpret the data. Familiarity with qualitative analysis is required for this position – either through the saturation grid system or with software such as MAXQDA.
• Software skills: Proven knowledge of the Microsoft Office Suite, to include Word, Excel, and PowerPoint. Skills in R, SPSS and/or STATA or other statistical analysis software are an advantage but not essential. However, this person must be familiar with statistical outputs and able to interpret them. Experience with InDesign / illustration software is an asset.
• Familiarity aid system: Familiarity with the aid system is required;
• Communication/reporting skills: Excellent written and verbal communication; excellent writing skills for effective reporting.
• Level of independence: Proven ability to work independently on defined tasks under clear guidance from line manager.
• Cross-cultural work environment: Ability to operate in a cross-cultural environment requiring flexibility; the person shall be culturally aware and able to establish effective relationship with a multicultural team.
• Experience in geographical region: Experience abroad and particularly in East Africa is desirable.
• Language skills: Fluency in English

How to Apply:

Highly motivated and qualified candidates with the required skills are invited to submit their applications to uganda.jobs@acted.org with the subject line: APPLICATION FOR REACH SENIOR ASSESSMENT OFFICER – UGANDA

• Curriculum Vitae (Maximum 03 Pages)
• Cover Letter (Maximum 01 Page)

Cover Letter and CV must be shared as a single PDF document i.e. with the Cover Letter being on the first page and CV starting on the next page, detailing 03 work referees and their day time contacts. Please do not attach any other documents while sending your application. If required they will be requested at a later stage.

Applications failing to respect the criteria above will not be considered.

Please note:

• The position is open to both international and national candidates
• Only shortlisted candidates will be contacted.
• Review of Applications and Shortlisting will be done on rolling basis and ACTED reserves the right to hire before the deadline.
• ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent(s) in connection with recruitments.

Deadline: 27th December 2022

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