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Premises and Security Officer Job Careers – FINCA Uganda
Job Title: Premises and Security Officer
Organisation: FINCA Uganda
Duty Station: Kampala, Uganda
About US:
FINCA Uganda is a subsidiary of FINCA Microfinance Holding Company LLC
(FMH) and part of a network of 20 microfinance institutions and banks that
provide socially responsible financial services that enable low – income
individuals and communities to invest in the future. FINCA Uganda currently
offers loans, savings and money transfer services in Uganda – one of the most
competitive and dynamic microfinance markets in the world.
Job Summary: The
Premises and Security Officer’s position is responsible for the efficient day
to day management of premises and security of matters of FINCA Uganda and works
closely with the Administration Manager to provide support in areas of premises
maintenance, acquisition of office space for Head Office and Branches, security
management by ensuring that FINCA property and staff are protected and guarded
at all times, ensuring that the payments to the service providers are made
accordingly and monitor the contractual obligations with landlords. This role will support the organization
through reliable and timely support services.
He/She will plan, manage and monitor all security and estates management
roles for FINCA Uganda Head Office and Branches.
Key Duties and
Responsibilities:
- Visit all Branches to ascertain
refurbishment needs and liaise with Branch Managers for repairs that need
to be addressed and ensure defects are rectified. - Negotiate prices quoted by contractors
- Identify suitable premises for rent or
purchase, make initial negotiations for rent or purchase of premises with
landlords and recommend for
approval by management - Draft and review rental agreements and
recommend renewals/payments in line with notice period therein and advise
the supervisor on any technical issues. - Maintain and update a schedule of all
tenancies on a monthly basis and recommend for renew for those whose
tenure is nearing expiry, ensure all landlords are paid on time and
identify and communicate to all their obligations to maintain their
premises and work on the identified defects - Oversee periodic pest control and
general cleaning of premises by out sourced service providers - Ensure queries on premises from branches
are expeditiously handled - Ensure health and safety standards are
in place at all branches, implement health and safety procedures and
ensure all staff have been trained. - Ensure building and security regulations
are in place and functioning all premises - Ensure the corporate identity and
signage are maintained - Develop an annual maintenance budget for
refurbishment of premises, ensure invoices for maintenance works are duly
authorized and submitted for payment and out of the budget situations are
approved and authorized before work commences. - Ensure contractual obligations for
landlords, contractors, service providers are paid in time and within
approved budget and construction, refurbishment and rental expenditure is
approves as per policy - Implement security policies and
procedures and ensure that all FINCA Uganda staff are trained on security
policies and procedures. - Prepare weekly security reports and
submit them to Administration Manager by close of business every Monday
for review, prepare a summary of monthly security reports from all the
regions for Head office security committee’s review by every last Friday
of the month and coordinate the head office security committee
proceedings. - Visit all FINCA Uganda’s offices,
evaluate the security systems in place and make recommendations for
management’s review, ensure that controls at the branches are sufficiently
implemented and provide staff with security tips on a monthly basis. - Maintain and update the Head office keys
register regularly and update the key register for all branches. - Prepare Head office security committee
minutes and submit to Administration Manager by the first Friday of the
month. - Maintain an effective filing system for
all subjects of security concern. - Coordinate with security service providers
in line with their terms of references to ensure maximum security at all
FINCA Uganda locations, maintain a record of all correspondences in this
regard and a contact list of all security provider’s key personnel and
communicate to the branches. - Ensure all alarm systems are up and
running at all times and maintain a record of all incidences and
correspondences in this regard. - Ensure that all Fire extinguishers are
serviced in time and all other security equipment and devices. - Manage relationships with security
companies and conduct security checks and update management, supervise and
control of all security personnel on premises. - Review and recommend changes to the
Administration manual. - Perform any other duties as shall be
assigned by the supervisor
Qualifications, Skills and
Experience:
- The applicant must hold a Minimum of 2nd
Class Upper Bachelor’s degree in Science in Quantity Surveying, Building
Economics or Bachelors of Real Estates Management. - A qualification in Project Management
will be an added advantage. - Three years of work experience in
management of premises/facilities, maintenance and security preferably in
a service sector - Demonstrable awareness and understanding
of the importance of safe and secure working office environment - Familiarity with Fire Safety, Health
& Safety, First Aid practices and procedures - Has adequate knowledge of mechanical and
electrical systems, building products and techniques. - Good problem solving, multitasking and
negotiation skills. - High level of analytical and creative
skills - Ability to work well under pressure and
meeting deadlines - Professionalism
- Flexibility to travel
How to Apply:
All candidates who so wish to take up this role in the aforementioned
capacity are encouraged to send their applications with detailed CVs including
present position and copies of relevant professional/academic certificates to:
ug_jobs@fincaug.org
Deadline: 5th March 2021
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