Front Desk Assistant Non-profit Jobs – Population Services International (PSI) Uganda

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Job
Title:           Front Desk Assistant

Organization: Population Services International (PSI)
Uganda

Duty Station: Kampala, Uganda

Reports to: Administration
and Travel Officer

About US:

We are Population Services International (PSI) Uganda, a
branch office of the world’s leading non-profit social marketing organization.
We work to make it easier for people in the developing world to be healthy by providing
access to products and services that range from TRUST condoms, mama-kits,
contraceptives, and water purification products among others. There are over
9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and
professionals with an unusually wide range of backgrounds – from the medical
industry to the music business – all with unique skills we bring to the job.

Job Summary:  The Front Desk Assistant will perform front
office, administrative support and secretarial services in support of the
PSI/PACE Country Office operations.

Key Duties and Responsibilities:  

·       
Receive, sort, sign for packages and distribute
mail, internal communications and correspondence within PSI/PACE to appropriate
persons and process all mail and deliveries outside PSI/PACE.

·       
Provide administrative and clerical support to
the Administration and Travel Officer as and when required.

·       
Ensure professional front office support for
visitors and staff.

·       
Manages front office switch board and transfer
calls as necessary.

·       
Responsible for maintaining a clean, conducive
and tidy reception area.

·       
Notify officers on visitor arrivals, direct and
allow access to those on appointments and issue appointments as necessary.

·       
Receive and record all internship and job
applications including unsolicited ones and pass them on to the People and
Culture Department.

·       
Manage filling for all documents going through
the reception and ensure utmost confidentiality.

·       
Responsible for reception security and notifying
focal persons on any suspicions.

·       
Compile calendars for key events and notify
responsible persons in a timely manner.

·       
Follow up on meeting invitations for respective
staff and notify / remind them accordingly.

·       
Any other duties as may be assigned from time to
time.

Qualifications, Skills and Experience:

·       
The applicant must hold a Degree in Business
Administration, Office Management, Public Relations, Humanities or any other
related degree.

·       
At least three years of experience in office
management with a particular training in front desk

·       
and customer care management in a busy local or
international organization.

Personal Competencies

·       
Respectfulness

·       
Cultural awareness and sensitivity

·       
Flexibility and demonstrating sound work ethics

·       
Good and effective communication skills (both
verbal and non- verbal)

·       
Intelligent and smart

·       
Warm and cheerful personality

·       
Active listening and great customer service
skills.

·       
Time management

·       
Honesty and trustworthiness

·       
Good planning skills with diary management.

How to Apply:

All candidates should Email a cover letter and CV only to
apply@psiug.org

NB: Only shortlisted candidates will be contacted. Please
note PSI Uganda does not solicit for funds during any recruitment process.

Deadline: Friday, 28th
February 2020 by 1.00pm or 13:00 hours (East African Time)

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