The Ugandan Jobline

Job Title:     Intern – Archives and Records
Management (10 Fresh Graduate UN Jobs)

Organization: United Nations Regional Service
Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Grade: NO-B

Job Opening Reference: RSCE/INTERN/01/02-2020

About US:

The Regional Service Centre Steering Committee is the
decision-making body for RSCE, in compliance with General Assembly resolutions,
United Nations Secretariat rules and regulations, strategic guidance from
United Nations Headquarters and oversight bodies. The Steering Committee
consults with the Global Field Support Strategy Implementation Coordination
Team, as required.

About UN Internship
Program:

The internship program is in the Regional Service Centre
Entebbe (RSCE) Archives and Records Management Unit (ARMU). The internship is
for an initial period of three (3) months extendable to up to six (6) months
according to the needs of the Unit and the performance of the intern. The
internship is UNPAID and full-time. Interns work five days per week under the
supervision of a staff member in the Unit to which they are assigned.

Key Duties and Responsibilities:  Within
delegated authority, the Archives and Records Management interns may be
required to perform the following duties:

•                 
Assist in conducting records inventory and
undertaking records surveys.

•                 
Assist in the management of electronic and
paper-based information management systems.

•                 
Assist in filing and retrieval of records in the
registry as well transfer of records to the archives.

•                 
Assist in performing digitization functions,
including scanning, creating digital objects and postings to designated
repositories.

•                 
Assist in championing the greening initiative
through paperless working.

•                 
Assist in the management of the changeover from
paper to electronic records management systems.

•                 
Assist in supporting the maintenance and
development of electronic and manual tools used for the records keeping.

•                 
Assist in document collection and delivery
services between RSCE pillars and the ARMU.

•                 
Provide administrative support for the unit.

•                 
Perform any other duties as required.

Qualifications, Skills and Experience:

•                 
The ideal applicants for the United Nations
Regional Service Centre Entebbe (RSCE) Intern – Archives and Records Management
jobs should;

•                 
Be enrolled in a graduate school programme
(second university degree or equivalent, or higher);

OR

•                 
Be enrolled in the final academic year of a
first university degree programme (minimum Bachelor’s level or equivalent);

OR

•                 
Have graduated with the relevant university
degree within one year period at the time of taking up the internship, if
selected.

•                 
Applicants must have studied any of the
following degree programmes; Bachelor of Library and Information Sciences or
Bachelor of Records and Archives Management.

•                 
Applicants must be computer literate in standard
software applications.

•                 
Applicants must have a demonstrated keen
interest in the work of the United Nations and have a personal commitment to
the ideals of the Charter.

•                 
Applicants must have a demonstrated ability to
successfully interact with individuals of different cultural backgrounds and
beliefs, which include willingness to try and understand and be tolerant of
differing opinions and views.

•                 
Applicants are not required to have professional
work experience for participation in this internship programme.

•                 
Other internship experience in an office
environment, especially in a public institution, international organization
and/or non-governmental organization.

•                 
Experience with MS Office.

•                 
Languages: fluency in oral and
written English is required. Knowledge of another official United Nations
language is an advantage.

Competencies:

•                 
Professionalism: Shows pride in work
and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.

•                 
Teamwork: Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.

•                 
Client Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see
things from clients’ point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies
clients’ needs and matches them to appropriate solutions; monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; keeps clients informed of progress or setbacks in
projects; meets timeline for delivery of products or services to client.

Special Notice

The Cover Letter must include:

•                 
Degree Programme (what did you study or what are
you studying?)

•                 
Graduation Date (When will you graduate or when
did you graduate from the programme?)

•                 
List the IT skills and programmes that you are
proficient in.

•                 
List your top three areas of interest.

•                 
Explain why you are the best candidate for this
specific internship.

•                 
Explain your interest in the United Nations
Internship Programme.

NB: The United Nations does not charge
a fee at any stage of the recruitment process (Application, interview meeting,
processing, or training). The United Nations does not concern itself with
information on applicants’ bank accounts.

How to Apply:

Please note that failure to comply with the below will
render your application invalid for this process.

• All
  applicants must apply using a Personal History Profile generated from
  INSPIRA (Click Here) as soon
  as possible after the job opening has been posted and well before the
  deadline stated in the job opening.
• All
  applications must be accompanied by the following which MUST be provided
  at the time of submission:
• Signed
  Personal History Profile (PHP) as generated  from INSPIRA (Click Here) to generate an
  account and the PHP) submitted as a PDF or JPEG attachment to the
  document.
• Latest
  performance evaluation report (for internal UN Candidates).
• Copy
  of High School Diploma.
• Copies
  of other relevant certificates and diplomas.

Email details to: rsce2-recruitment@un.org

NB: Please enter the reference of the job
opening in the subject line of your e-mail. Each applicant must bear in mind
that submission of incomplete or inaccurate applications will render that
applicant ineligible for consideration for the job opening. Initial screening
and evaluation of applications will be conducted based on the information
submitted. Applications cannot be amended following submission. The position is
OPEN TO NATIONALS OF UGANDA AND / OR LEGAL RESIDENTS OF UGANDA ONLY.

Deadline: 3^rd March 2020

For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs