The Ugandan Jobline

Job Title:     Finance Assistant

Organization:
Mercy Corps

Duty Station:
Uganda

Reports to:
Finance Officer

About US:

Mercy Corps has been operating in Uganda since 2006 and
works to catalyze change through the Ugandan private sector, civil society and
government to create resilient, economically inclusive, healthy, and secure
communities. Our work focuses on building resilience and enabling economic
growth, improving opportunities to attain better health and nutrition, improving
governance and conflict management, and bridging humanitarian response with
longer term development outcomes. We implement programs in Acholi, Karamoja and
West Nile Sub-regions, as well as eastern Uganda and the greater Kampala area
with funding from USAID, Sida, US State Department, SDC, DFID as well as other
private donations.

Job Summary:   The Finance assistant is responsible for management
and safety of assigned field office Cash, Mobile money and other assets. He/she
is also responsible for compliance with Donor and MC internal policies and
timely submission of quality reports as required.

Key Duties and Responsibilities: 

·      
Manage the office cash, Mobile Money (MM) and
other assets, ensure they are in a secure and protected place.

·      
Make sure all required documents are attached;
calculations are correct, appropriate approvals and reviews made per the AAM
before payment of any cash or bank payments.

·      
Keep record of all cash, bank and advances on an
excel worksheet, update every day and reconcile daily.

·      
Do cash count weekly, monthly and whenever
needed with Senior Finance Officer, Director of Programs, Finance Director,
Country Director and official auditors directed by the supervisor.

·      
Make accurate daily entry of field cash
transactions to the accounting software under the supervision of the finance
officer

·      
Make copies of all cash and Bank documents to be
maintained at the field office and Submit to Kampala original copies on weekly
basis as per the transaction entered in the system

·      
Ensure all transactions are well coded following
the standard chart of accounts and coded budget

·      
Make payments for approved and financially
reviewed Online payments for field

·      
Manage the bank relations in liaison with the
FC/SFO as required e.g. Bank A/c Data, Bank statement, signatory/Agent changes,
A/c opening/closing etc.

·      
Maintain finance IN/OUT document tracker,
generate and submit quarterly document processing reports to management

·      
Follow up on vendor receipts/proof of payment
and ensure they are attached on respective payments documents

·      
Maintain an updated Advance register, ensure
staff advances are cleared within limits as per MC policy

·      
Stamping all transaction with PAID and CLEARED
stamp respectively as per policy

·      
Receive all documentation from other departments
for financial review and as well track and update all documentation in and out
of finance department

·      
Any other tasks to be assigned by the supervisor.

·      
Supervisory Responsibility: None

·      
Accountability: Accountable to all Mercy Corps
policies and regulations as established by HQ and Mercy Corps Uganda.

Qualifications, Skills and Experience:

·      
The ideal applicant must hold a bachelor’s
degree in finance or Accounting

·      
At least 2+years’ experience as cashier, finance
assistant and/or accountant.

·      
International NGO/PVO experience is preferred.

·      
Accounting skills and experience in general
ledger, journal entries, payroll, cash/bank mgt.

·      
Computer skills in MS Office programs,
particularly Excel and accounting software experience.

·      
Excellent oral and written English skills

·      
Willing to travel to Mercy Corps offices and
take temporary assignments.

·      
Success Factors

·      
An ability to support programmatic objectives
with timely and meaningful financial information is essential. A demonstrated
ability to multi-task, meet deadlines and process information in support of
changing program activities is necessary. An impeccable professional standard
of finance and procurement ethics as well as the willingness and ability to
enforce compliance with Mercy Corps and donor policies and procedures is
essential.

How to Apply:

All candidates should send their applications online through
the Mercy Corps recruitment portal at the link below.

Click
Here

Deadline: 4^th
March 2020

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