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Job Title:  Records Maintenance Officer (Fresher Jobs)

Organisation: Makerere University Walter Reed Project (MUWRP)

Duty Station:  Mukono General Hospital, Uganda

Position Number: MUWRP/08/11/2022

About US:

Makerere University Walter Reed Project (MUWRP) is a non-profit biomedical research Organization, whose mission is to mitigate disease threats through quality research, healthcare and disease surveillance. MUWRP was established in 2002 by a Memorandum of Agreement between The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. (HJF) and Makerere University (Mak) to undertake medical research to test HIV vaccines. Over the years, MUWRP’s portfolio has progressively expanded to include vaccine research for Ebola and Marburg viruses, surveillance of influenza and influenza- like viruses and other emerging infections in humans and animals; also epidemiological, basic and implementation research in HIV treatment, care and prevention programs in the Districts of Kayunga, Mukono, Buvuma and Buikwe.

Job Summary: The Records Maintenance Officer is the primary custodian of all research related charts at the Makerere University Walter Reed and works closely with Clinic Administrator, the research team, and QA/QC personnel.

Key Duties and Responsibilities:

• Responsible for establishing and maintaining systems and strategies for chart storage and, movement and archiving of research related documents
• Prepare new charts and have them handy for use as new participants are screened or enrolled.
• Initiates the research/CRF charts, and routes the chart to the appropriate personnel.
• Check for participant’s identifying information on all documents
• Pull charts daily for participants who are scheduled and make sure that the study visits and visit dates are well documented on the progress note.
• Inserts any lab results or other results needed for review by the study Medical Officer as per procedures established by MUWRP and in accordance with the approved protocol and regulatory requirements or as instructed by the research staff.
• In coordination with the head of Senior research Nurse prepare charts for participants scheduled for the following day and makes sure that participant information has been verified for each scheduled.
• Responsible for maintaining chart movement logs and for accounting for all charts in his custody at any one time.
• Pull charts as needed for special audits, monitoring, Quality control checks, and as requested by the research team
• Perform other duties as required, and perform related duties such as:
  • Transfer old and inactive charts to the archive.
  • Place out guide when charts are pulled out.
  • Make copies of various forms when required.
  • In coordination with the Research administrator order forms and other necessary supplies when needed.

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Qualifications, Skills and Experience:

• The ideal applicant must hold a Bachelor of Library and Information Science, Archiving or related field
• At least two years of experience in keeping medical/research records
• Familiar with Medical and or Research setting and committed to serve in such activities.
• Ability to work with people from various backgrounds and work under pressure.
• Ability to speak, read and write well in English
• Familiarity with medical/research terminology, and able to or willing to learn.
• Possess excellent customer service skills.
• Must be well organized and a self-starter.
• Must be willing to work beyond the official work hours whenever so needed
• Physical ability: The ability to travel within the work site and field stations.

How to Apply:

All qualified candidates are encouraged to apply online at the link below.

Click Here

Deadline: 3^rd December 2022

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