The Ugandan Jobline

Job Title:   Human Resource and Procurement
Assistant

Organisation: Q-Sourcing Servtec

Duty Station: Kampala, Uganda

About US:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a
manpower management solutions firm operating in the East African Region in the
countries of Uganda, Kenya, Tanzania, Rwanda and South Sudan.

On behalf of our client we are looking for a competent,
skilled and experienced Human Resource and Procurement Assistant with
demonstrated experience in the field of administration, commitment to women’s
rights and gender equality is essential, as is a strong sense of initiative,
ability to learn rapidly, and flexibility in times of increased workload,
deadlines, etc.

About Our client:

The Strategic Initiative for Women in the Horn of Africa
(SIHA) is a coalition of civil society organizations from Sudan, South Sudan,
Uganda, Eritrea, Ethiopia, Djibouti, Somalia and Somaliland. SIHA was founded
in 1995 by a collection of women’s groups with the view of strengthening the
capacities of women organizations in the Horn of Africa countries. SIHA
advocates for social change and gender equality for men and women in the Horn
region and works specifically on: gender equality, women rights activism, women
economic empowerment, eliminating violence against women and girls, promoting
human rights, peace building and conflict transformation, enhancing women’s leadership
and political participation and the production and dissemination of knowledge.
More information about SIHA is available at www.sihanet.org.

Job Summary:  The Human Resource and Procurement Assistant
will work in close conjunction with the Administrator, the Human Resource
Manager, and Finance team for the period stated to support Human Resource
duties as well as some Administrative and Procurement tasks.

Key Duties and Responsibilities:  

Human Resources management services:

·       
Supports in preparation of Terms of References
for job openings or consultancies, and prepare and place job announcements;

·       
Pre-screens candidates against Terms of
Reference; long-listing, organizing interview and selection processes;
undertaking reference checks; communication with all candidates, maintain all
related files.

·       
Support in preparation of staff contracts;
ensure all staff contracts are up to date;

·       
Support and oversee all recruitment and
contracts with consultants for projects;

·       
Maintain and ensure all personnel files are up
to date with all required information, leave and attendance records, personal
information, evaluations and disciplinary proceedings.

·       
Oversee and manage all staff complaints and/or
disciplinary issues;

·       
Assist newly recruited staff upon arrival and
conduct introductory training, briefs on SIHA rules and procedures;

·       
Maintain attendance records;

·       
Organize the mid-year and annual Results and
Competency Assessments (Evaluations) of staff;

·       
Handle, in a timely manner, contracts’ extension
or termination procedures.

Procurement services:

·       
Ensures full compliance of procurement
activities with SIHA rules, regulations, policies and strategies;
implementation of the effective internal control;

·       
Organize procurement processes according to
Standard Operating Procedures including receipt of quotations, their
evaluation, negotiation of certain conditions of contracts in full compliance
with SIHA rules and regulations;

·       
Implement internal control system which ensure
that Purchase orders are duly prepared and dispatched. Timely corrective
actions on POs with budget check errors and other problems;

Administration/logistics services:

·       
Facilitate procurement of goods and services
including day-to-day procurement and maintenance of office furniture, IT
equipment, telephone/communications and other equipment and supplies.

·       
Assist in organizing SIHA meetings and workshops
in and outside the office; and taking of minutes;

·       
Maintain inventory of office property including fixed
assets, equipment, furniture, office supplies etc.

Qualifications, Skills and Experience:

·       
Strong academic background in the fields of
human resources and management and/or public administration.

·       
Three to five years’ experience in human
resources and administration;

·       
Solid understanding of labour laws and other
relevant legal frameworks.

·       
Good communication and writing skills;

·       
Excellent command of English;

·       
Proven organizational skills, including the
ability to manage priorities, work under pressure and meet tight deadlines;

·       
Strong sense of initiative and ability to work
independently;

·       
Willingness to work extra hours when workloads
are at peak.

·       
Knowledge of office management systems and
procedures;

·       
Excellent time management skills and ability to
multi-task and prioritize work

·       
Attention to detail and problem-solving skills

·       
Strong organizational and planning skills

·       
Proficient in MS Office

How to Apply:

 All candidates who
meet the criteria outlined as above are encouraged apply under the job vacancy
“QSSU-SN-HRPA-HR and Procurement Assistant” at the link below. Qualified female
candidates are encouraged to apply.

Click Here 

Note: Only shortlisted applicants will be contacted.

Deadline: 24th February 2020

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