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Job Title:    Senior Supply Assistant

Organisation: United Nations High Commissioner for
Refugees (UNHCR)

Position No.: 10034571

Vacancy Notice: Internal/ External Vacancy Notice Number 004/2021

Duty Station:  Kampala,
Uganda

Grade: GS-5

 

About UNHCR:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

 

Job Summary: The Senior Supply Assistant provides supply
support to all activities pertaining to the supply chain function including planning,
sourcing & procurement, transport, shipping, customs clearance,
warehousing, assets & fleet management, and monitoring within the area of
responsibility (AoR).

 

The incumbent is supervised by a higher-level supply position and
receives regular guidance and instructions from the supervisor on successive
steps. S/he works independently on routine tasks while follows instructions of
the supervisor on more complex issues. The incumbent may have contacts on a
working level on specific issues with other UNHCR offices, UN agencies, NGOs,
government partners and commercial contractors in the area to facilitate
performing the supply function. The duty of the incumbent is to support the
management of material resources within the geographical area covered while
exercising efficiency in the use of those resources

 

Key Duties and Responsibilities:  

·       
In
compliance with supply chain rules and procedures, support the related supply
activities to facilitate UNHCR end to end processes resulting in a timely and
quality delivery of goods and services to persons of concern.

·       
Apply
UNHCR’s sourcing & procurement strategy when planning for purchase of
important commodities and services.

·       
Initiate
custom clearance of consignments, draft exemption requests, and liaise with
local agents.

·       
Support
warehouse management, and assist with planning of goods & services
deliveries, and provide information on the status of requests and the
availability of items in the supply chain.

·       
Maintain
accurate and comprehensive records on supply activities and provide reports and
updates periodically, and on request.

·       
Examine
purchase requests to ensure conformity and liaise with requesters.

·       
Prepare
quotation requests and tenders, produce bid-tabulations from tenders and
prepare Purchase Orders for approval.

·       
Dispatch
approved Purchase Orders, and follow-up with the delivery of ordered
commodities and services.

·       
Provide
information on all procurement activities within the AoR.

·       
Produce
standard asset management reports and other asset information, periodically and
when requested

·       
Ensure
local liaison to effectively support the supply activities.

·       
Assist
in the management of the storage of goods according to “best
practices” and UNHCR rules and regulations.

·       
Assist
in managing Property, Plant and Equipment (PPE) effectively according to UNHCR
rules and regulation, including registration and marking of new PPE, physical
verification of PPE, preparation of agreements and disposal forms (including
submissions to LAMB/AMB), and assistance with disposal of PPE.

·       
Perform
other related duties as required

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Senior Supply Assistant job opportunity
should hold a High school diploma. Required.

·       
At least
two years of previous relevant job experience is required.

·       
Analytical
Thinking

·       
Planning
and Organizing

·       
Stakeholder
management

·       
Knowledge
of English is required

 

Desirable Qualifications & Competencies

·       
Completion
of UNHCR learning programmes or specific training relevant to functions of the
position such as the Supply Chain Learning Programme (SCLP) is desirable.

 

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

 

Click
Here

 

Deadline: 4^th March 2021

 

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