The Ugandan Jobline

Job Title:     Finance and Administrative Assistant

Organization: Infectious Diseases Institute

Duty Station:  Uganda

Job Reference:
FAAX02

Reports to:  Project Administrator

About US:

The Infectious Diseases Institute, established within
Makerere University, is a Ugandan not-for-profit organization which aims to
strengthen health systems in Africa, with a strong emphasis on infectious
diseases; through research and capacity development.

Job Summary:  The Finance and Administrative Assistant will
provide finance, administrative and secretarial support to the project field
office, staff, and to project consultants as appropriate. He/she will
participate in drawing of periodic work plans/budgets-in relation to the set
targets, account for all the project field funds and ensure proper utilization
of project assets and equipment. Develop a database of contact information;
maintain distribution lists for various kinds of project communication and
schedule all project meetings; attend and take minutes as appropriate.

Key Duties and Responsibilities:  

·       
Support day-to-day project activities in the
Districts.

·       
Participate in drawing of periodic work
plans/budgets-in relation to the set targets.

·       
Work with the Districts & project teams to
support delivery of comprehensive HIV services.

·       
Ensure safe custody, account for all the project
field funds, and ensure proper utilization of project assets and equipment.

·       
Develop monthly schedules to allocate use of
vehicles.

·       
Supervise the drivers and office assistant.

·       
Support in the management of project resources
such as human resources, finances, vehicles among others.

·       
Prepare financial reports on a monthly,
quarterly and annual basis.

·       
Assist with all aspects of administrative management,
directory maintenance, logistics, equipment inventory and storage.

·       
Managing inventory of assets and supplies,
monitoring critical level of stocks.

·       
Coordinating between project operating units in
resolving day-to-day administrative and operational problems.

·       
Scheduling and coordinating all appointments and
meetings both staff and those for other stakeholders as scheduled.

·       
Preparing meeting minutes, meeting notes and
internal support materials.

·       
Manages staff Leave schedules and maintain an
updated staff project leave tracker

·       
Perform any other duties as reasonably assigned.

Qualifications, Skills and Experience:

·       
The applicant must hold an undergraduate degree
in accounting, business administration, finance, public administration or other
related field.

·       
At least three years’ experience working in
finance in a public, private sector or international NGO environment

·       
Working experience in institutional development,
project management and conversant working with MOH systems.

·       
Experience in managing US government funds
(rules and regulations) will be an added advantage

How to Apply:

All Candidates that meet the above criteria and have what it
takes to excel in these positions should send their CVs, including details of
email address, present position, current remuneration, Certificate/testimonials
and address of three (3) Referees plus telephone contact to the stipulated
email address (Email your application and CV to hr@idi.co.ug).

The Senior Human Resource Manager Infectious Diseases
Institute – IDI Knowledge Centre, Makerere University Main Campus College of
Health Sciences, Makerere University P. O. Box 22418, Kampala, Uganda

Key Notes:

·       
IDI is an equal opportunity employer and does
not charge a recruitment fee or any other fees at any stage of the recruitment
process

·       
Make sure that your application letter, CV and
certificates are attached as one document

·       
Indicate the Vacancy Code as the subject for
your email

·       
Only shortlisted candidates will be contacted

·       
Any form of canvassing will lead to automatic disqualification

Deadline: 6^th March 2020

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