UN Jobs – Business Support Assistant (Finance) – United Nations World Food Programme (WFP)

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Job Title: Business Support Assistant (Finance)  

Organisation: United Nations World Food Programme (WFP)

Duty Station:  Kampala, Uganda

 

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Job Summary: The Business Support Assistant role supports the key functions of the finance unit including routine payment processing, Cash Based Transfer Processing, Petty Cash disbursements, record keeping and documentation, etc. The Finance Unit therefore needs to have the position is urgently filled to ensure business continuity.

 

Key Duties and Responsibilities:

  • Process the physical documentation and WINGS system entries required for the CBT funds transfers to the Financial Service Providers (FSPs).
  • Process the required internal approval documentation to allow for the FSPs to remit funds to beneficiaries. This documentation may include Letters of Authorization (LOA), Beneficiary Lists, Payment Advice File (PAF), etc. These LOA, PAF, and beneficiary lists should be securely shared with the FSPs timely to enable their processing of the transfers.
  • Process Funds Transfers for the respective Offices on a monthly basis or when required.
  • Process Fund Transfers and Cheques (Advances) for respective units and staff in accordance with the WFP policies and procedures.
  • Management of the Petty Cash ensuring that there is appropriate documentation for all transactions in accordance with WFP policies and procedures. Maintenance of the petty cash book, and monthly petty cash reconciliation.
  • Support the preparation of delegation of authority (new & revised) for respective offices at all locations to allow for smooth operations at WFP.
  • Process approved payments for logistics (creation of Logistics Invoice Verification_LIVs) and provide support.
  • Drafting and recording Journal Vouchers in accordance with the WFP Policies and Procedures for review and posting by the Finance Officer when the need arises.
  • Conduct oversight missions to Offices to review compliance with WFP policies, financial reporting, and internal controls. Provision of draft recommendations to resolve issues arising.
  • Maintain financial records for the payment transactions including receiving and filing incoming invoices daily, filing and stamping paid invoices and support documents, etc.
  • Responding to staff and vendor queries through the central email address.
  • Support in the maintenance of the CBT funds tracking sheet and its bank reconciliations on a monthly basis.
  • Provide administrative support to programmatic activities and events ensuring that there is sufficient accountability for the resources advanced for these activities/events.
  • Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.
  • Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.


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Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelor’s Degree in Commerce, Accounting, Finance, Business Administration or its equivalent.
  • At least three years of progressively responsible experience in finance, accounting, auditing or related area.
  • Good working knowledge of the complete Microsoft Office suite, proficient in MS Excel. Ability to analyze, interpret and identify process improvements
  • Experience in providing administrative support to programmatic activities and events ensuring that there is sufficient accountability for the resources advanced.
  • Demonstrated ability to collaborate across one or more dispersed and diverse teams is desirable.
  • Proven professional commitment to professionalism, punctuality, accuracy, confidentiality, integrity and flexibility, and proven experience in introducing new and more effective ways of working.
  • Fluency in English (both oral and written) is required

 

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

 

Click Here

 

Deadline: 28th October 2022

 

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