Procurement Officer Jobs – Makerere University Joint AIDS Program (MJAP)

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Job Title: Procurement Officer

Organisation: Makerere University Joint AIDS Program (MJAP)

Duty Station:  Kampala, Uganda

Reports to: Head Finance and Operations.

 

About US:

Makerere University Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.

 

About the Program:

MJAP is implementing a sub-award grant from Infectious Diseases Institute (IDI), for accelerating HIV/AIDS Epidemic Control in Kampala region; with funding from the President’s Emergency Plan for AIDS Relief (PEPFAR).

 

Job Summary: The Procurement Officer will review and monitor the implementation of the procurement cycle policy and guidelines for the timely availability of quality goods works and services at the most competitive prices in line with PPDA and MJAP.

 

Key Duties and Responsibilities:

  • Assists the Head Finance and Operations to develop and monitor the implementation of MJAP procurement policy and guidelines in accordance with national Law (Public procurement and disposal of public assets act).
  • Compile and consolidate Procurement Plans and budget for every financial year and account for expenditures in accordance with approved procurement policy and guidelines of MJAP and PPDA act
  • Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the Tender/Bid opening and communication of awards as per procurement rules and guidelines.
  • Organize contract negotiations with shortlisted suppliers to negotiate terms and conditions of contract in line with MJAP Contracts framework and PPDA act
  • Review and monitor the implementation of a contract management system for the procurement process and provide technical support to user departments in contract management, in line with MJAP procurement policy and guidelines and PPDA regulations.
  • Organize the relevant information/documents to be used in both the Evaluation and Contracts committee meetings then take and file minutes as required by PPDA Act and MJAP procurement guidelines
  • Preparation of Purchase order documentation and contracts of goods, services and works of Value less five million Uganda shillings with MJAP procurement guidelines and PPDA act
  • Make follow up of supplies to be delivered within the stipulated delivery period according to the terms of the order/contract/agreement and give feedback to users as regards the progress of their requisitions in line with MJAP procurement guidelines and PPDA act
  • Provide technical support to user departments in specification development and contract management in line with MJAP procurement policy guidelines and PPDA regulations.
  • Make follow up of supplies to be delivered within the stipulated delivery period according to the terms of the order/contract/agreement and give feedback to users as regards the progress of their requisitions in line with MJAP procurement guidelines and PPDA act
  • Identify assets that need to be disposed off and manage the disposal of assets in accordance with the PPDA regulations and departmental mission


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Qualifications, Skills and Experience:

  • The ideal applicant must hold a Bachelors of Procurement and Logistics Management, Bachelors of Business Administration (Procurement option), Professional Qualifications (e.g. CIPS)
  • Post graduate diploma in procurement is added advantage
  • Three years of experience in a busy organization.
  • Strong negotiation skills
  • Understanding of risk management
  • A team player with excellent communication skills (both oral and written) and with strong management and analytical skills

 

How to Apply:

All interested and qualified candidates should apply via the email below clearly indicating position applied for in the subject line and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: recruitment@mjap.mak.ac.ug addressed to;

The Human Resource Manager,

Makerere University Joint AIDS Program (MJAP).

 

Please ensure that your attachments do not exceed 5 MB.

 

We do appreciate your interest to work with MJAP. However, we regret that only shortlisted candidates will be contacted within 4 weeks after the submission deadline.

 

Deadline: 21st October 2022 by 5:00pm

 

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