Construction Administration Manager Jobs – McDermott

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Job Title:   Construction Administration Manager

Organisation: McDermott

Duty Station:   Uganda

 

About US:

McDermott is a premier, fully-integrated provider of engineering and construction solutions to the energy industry. Our customers trust our technology-driven approach to design and build infrastructure solutions to responsibly transport and transform oil and gas into the products the world needs today. From concept to commissioning, our expertise and comprehensive solutions deliver certainty, innovation and added value to energy projects around the world.

 

Job Summary: The Construction Administration Manager’s  duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Construction Administration Manager is responsible for organize the administrative team

 

Successful candidate must have 10 or more years of relevant experience. The working environment is multicultural and demands considerable experience in the project process working with International Clients and Contractors. Strong communication skills, fluent spoken and written English.

 

Key Duties and Responsibilities:

  • Arrange accommodation and room bookings for MDR team and MDR suppliers.
  • Keep track and record of Daily employee’s attendance to work.
  • Maintain office supplies and other materials required for departments or project’s activities.
  • Perform administration and other duties that maybe assigned from time to time.
  • Handling external or internal communication or management systems.
  • Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
  • Develop and maintain a filing system.
  • Compiling and verifying expense reports to comply with company policy and issue to Accounts Payable.
  • Organizing set-up requirements for new starters including IT equipment, software, inductions, desk allocation etc. at the direction of the Administration Manager.
  • Book, manage and maintain meeting room and teleconference bookings.
  • Assist with holiday coverage within the Administration team as required.
  • Office meet & greet, assist with reception phone calls as required.
  • Ad hoc duties for the Project as required.
  • Booked, create Marketing events / social events according to team requirements.
  • Work closely with Procurement for office orders (furniture, AV items, kitchen goods, etc).
  • Build positive relationships with colleagues to ensure effective communication and support is gained
  • Work in close co-operation with other MDR employees.
  • Ensure tasks are carried out in accordance with documented policies, plans, procedures, and instructions
  • Comply with all Company procedures
  • Maintain an up-to-date understanding of MDR’s operating systems.
  • Report any or consistencies or errors in work you have produced without delay.
  • Always promote a positive Company image.
  • Uphold the Company’s Vision, Mission and Values Statement and Corporate Goals;
  • Adhere to the Company’s Ethics Policy Statement be trustworthy, maintain a high ethical standard and adhere to the Code of Business Conduct.
  • Accept personal responsibility for and adhere to the Company’s QHSES Policy and Procedures, Substance Abuse Policy and to raise matters of concern to the Company
  • Embrace McDermott’s Quality Systems and ensure action items resulting from management’s review of the Quality System are implemented within given time frames.
  • Ensure that the National Content Plan is followed by all parties (McDermott and Subcontractors).
  • Managing the training and advancement of local employees and ensuring that knowledge of the company’s policies and procedures are included.




Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Business Administration, HR and or another related field
  • Three to five years of directly related experience in administration management in a busy office / environment.
  • Strong knowledge and understanding of all office administration and required support and operations for efficiency
  • Proven admin management experience.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office.

 

How to Apply:

All candidates should apply online at the link below

 

Click Here

 

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