The Ugandan Jobline

Job Title:      Finance
Analyst

Organization: United
Nations Population Fund (UNFPA)

Duty Station: Kampala,
Uganda

Reports to: International Operations Manager

Grade: NOA

About UNFPA:

UNFPA, the United
Nations Population Fund, is the lead UN agency for delivering a world where
every pregnancy is wanted, every birth is safe, and every young person’s
potential is fulfilled. UNFPA expands the possibilities for women and young
people to lead healthy and productive lives. Since UNFPA started working in
1969, the number – and rate – of women dying from complications of pregnancy or
childbirth has been halved. Families are smaller and healthier. Young people
are more connected and empowered than ever before.

Job Summary:  The Finance Analyst is responsible for
effective delivery of financial services and transparent utilization of
financial resources within UNFPA. He/she analyzes and interprets the financial
rules and regulations and provides solutions to a wide spectrum of complex
financial issues. The Finance Analyst promotes a collaborative, client-oriented
approach consistent with UNFPA rules and regulations.

In a global
organisation, where many of our people are based in challenging environments,
you will play a vital role in ensuring the smooth running of critical services
relating to Financial management. The Finance Analyst supervises and leads
staff in the Finance unit. He/she works in close collaboration with the
operations, programme and project teams in the Country Office (CO) and with
UNFPA HQs staff and Government officials ensuring successful Country Office
(CO) performance in Finance.

The Finance Analyst
actively participates in local inter-agency coordination to ensure UNFPA’s
needs in common systems and service issues are met. External partners include
other UN agencies, vendors, and other non-UN partners that are essential to the
work of the Finance section.

Key Duties and Responsibilities:  

·       
Ensure
effective and accurate financial resources management and oversight, focusing
on achievement of the following results:

·       
Financial
resources management through planning, guiding, controlling of the resources in
accordance with UNFPA rules and regulations.

·       
Preparation
and monitoring of budgets of management projects.

·       
Establishment
of the development projects’ budgets preparation/modification monitoring
system, control of budgetary status versus authorized spending limits (ASL) and
budgets delivery levels.

·       
Elaboration
of proper mechanisms to eliminate deficiencies in budget management.

·       
Processing
of cost-recovery bills in Atlas for the services provided by UNDP.

·       
Carry
out financial analysis and ensure oversight of all resources managed by the CO
and provision of high-quality professional advice to the CO management.

·       
Supervise
timely production of accurate donor reports.

·       
Undertake
continuous analysis and monitoring of the CO’s financial situation, and preparation
of regular updates on the status of financial resources.

·       
Ensure
full compliance, of financial activities, financial recording/reporting systems
with UNFPA’s rules, regulations, policies and strategies; proper design and
functioning of the financial resources management.

·       
Serve as
focal point for audits, both HACT and DAO, including coordination of HACT audit
visits, training and support to staff and Implementing Partners, coordination
of responses to audit observations, follow on implementation of audit
recommendations, maintenance of HACT Database/CARDS, etc.

·       
Implement
operational and financial management strategies; adapt processes and procedures
to maximize effectiveness and efficiency focusing on achievement of the
following results:

·       
Full
compliance of financial activities, financial recording/reporting system and
audit follow up with UN/UN rules, regulations, policies and strategies;
implementation of the effective internal control, proper design and functioning
of the financial resources management system.

·       
Conduct
CO finance business processes mapping and elaboration/establishment of internal
Standard Operating Procedures in Finance, control of the workflows in the
Finance Unit

·       
Continuous
analysis and monitoring of the financial situation, presentation of forecasts
for development and management projects.

·       
Elaboration
of the framework and conditions of contributions within the CO resources
mobilization efforts.

·       
Elaboration
and implementation of cost saving and reduction strategies.

·       
Routinely
monitors financial exception reports for unusual activities, transactions, and
investigates anomalies or unusual transactions. Informs supervisors and other
UNFPA staff at Headquarters of the results of the investigation when
satisfactory answers are not obtained.

·       
Supervise
delivery of effective and efficient financial services to UNFPA’s staff and
clients (payments, F10 settlements, reversals, petty cash, vendor initiation,
etc.)

·       
Establish
internal expenditures’ control system which ensures that all transactions are
duly authorized; AP vouchers are matched and posted; payrolls are posted;
travel claims and other entitlements are duly processed; receipting of goods
and services and establishment of accruals are properly done in compliance with
IPSAS and UNFPA rules, policies and procedures.

·       
Facilitate
effective budget management of office resources; elaborate proper mechanisms to
eliminate deficiencies in budget management.

·       
Supervise
members of Finance team; manage workflow in the unit, serve as a coach and
mentor to the members of the Finance team.

·       
Backstop
Operations Manager at the time of his/her absence

·       
Exercise
proper control of CO accounts, focusing on achievement of the following
results:

·       
Build
systems and procedures to ensure proper use and regular reconciliation of
balance    sheet accounts; organize
timely collection of receivables and settlement of liabilities;

·       
Ensure
oversight of Operating Fund Account (OFA); ensure full compliance of CO
transactions with OFA policy; overview regular reconciliations of OFA accounts;

·       
Coordinate
financial closure activities and submission of all due certifications to HQ;
overview preparation of monthly and quarterly accountability checklists;

·       
Ensure
correct coding of all CO transactions by chart of account elements including
oversight over correct use of account and implementing agency codes;

·       
Timely
corrective actions on un posted vouchers, including the vouchers with budget
check errors, match exceptions, unapproved vouchers;

·       
Control
of the Accounts Receivables and maintenance of the General Ledger.

·       
Facilitate
building and sharing knowledge of finance among Country Office staff:

·       
Serve as
ATLAS and IPSAS learning focal point; stay abreast of new IPSAS-related
policies and ATLAS upgrades; organize regular learning events for staff;

·       
Organization
of trainings for the operations/ projects staff on Finance;

·       
Synthesis
of lessons learned and best practices in Finance;

·       
Contributions
to knowledge networks and communities of practice and share any updates with
other CO colleagues

·       
Ensures
proper CO cash management  focusing on
achievement of the following results:

·       
Timely
review of cash position for local mobile banking account to ensure sufficient
funds on hand for disbursements for workshop allowances. Timely identification
and recording of receipts for income application.

·       
Monitoring
of financial exception reports for unusual activities, transactions and
investigation of anomalies or unusual transactions. Provision of information to
supervisors and other UNFPA staff at HQ on the results of the investigation
when satisfactory answers are not obtained.

·       
Primary
contact with mobile bank management on routine operational matters including
negotiation of rate on transactions.

·       
Transaction
and stop payment approval on mobile banking systems.

·       
Approval
and submission of monthly mobile account reports to management.

·       
Timely
and accurate approval of mobile account reconciliation, including documented
review of exceptions.

·       
Timely
preparation of monthly workshop allowances cash flow forecast for use by
Operations Manager and Programme Specialists. Liaison with programme units to
obtain estimate of their cash requirements.

·       
Role as
cashier for cash disbursements made on site.

·       
Perform
any other duties as may be assigned by the management of the Country Office.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Population Fund (UNFPA) Finance Analyst
job opportunity should hold an advanced university degree in Business
Administration, Finance / Accounting, or related discipline.

·       
Relevant
experience in providing financial management services and operational system;

·       
Experience
in the usage of computers and office software packages (MS Word, Excel, etc.)
and advance knowledge of spreadsheet and database packages, experience in
handling of web based management systems and ERP financials, preferably
PeopleSoft;

·       
Experience
of IPSAS or IFRS is an added advantage.

·       
UN
common system experience, especially field experience, is desirable.

·       
Languages:
Fluency in English; knowledge
of other official UN languages, preferably French and/or Spanish, is desirable.

Competencies

Values:

·       
Exemplifying
integrity

·       
Demonstrating
commitment to UNFPA and the UN system

·       
Embracing
diversity in all its forms

·       
Embracing
change

Core Competencies:

·       
Achieving
Results 

·       
Being
Accountable

·       
Developing
and Applying Professional Expertise/Business Acumen

·       
Thinking
analytically and Strategically

·       
Working
in Teams/Managing Ourselves and our Relationships

·       
Communicating
for Impact

Functional
Competencies:

·       
Business
acumen

·       
Implementing
management systems

·       
Innovation
and marketing of new approaches

·       
Client
orientation

·       
Managing
the organization’s financial resources

·       
Organizational
awareness

Managerial
Competencies

·       
Providing
strategic focus;

·       
Engaging
staff and partners;

·       
Leading,
developing and empowering people/creating a culture of performance;

·       
Making
decisions and exercise judgment

N.B: There
is no application, processing or other fee at any stage of the application
process. UNFPA does not solicit or screen for information in respect of HIV or
AIDS and does not discriminate on the basis of HIV/AIDS status.

How to Apply:

All interested
applicants who wish to join the United Nations Population Fund (UNFPA) in the
aforementioned capacity are encouraged to click on the link below and follow
the application instructions after reviewing the job details.

Click
Here

Deadline: 31^st March 2020

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