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Job Title:  Program & Grants Volunteer – PlayMatters (Fresher Jobs)

Organisation: International Rescue Committee (IRC)

Duty Station:   Kampala, Uganda

About US:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.

Job Summary: As part of the IRC’s PlayMatters Regional Project Team (RPT), the Kampala-based Program & Grants Volunteer is responsible for assisting in both grants management, materials development, and maintaining institutional memory for the project. The Grants, Partnerships, & Coordination Department acts as both an external liaison to donors and partners, and an internal liaison between fields, country, and HQ-level staff, as well as between various departments (Programs, Logistics, Finance, and HR).

Furthermore, the Programs & Grants Volunteer- PlayMatters is asked to assist other program staff as needed in a variety of tasks, such as developing key communication materials and project tracker, to attending and documenting key coordination meetings. This is an excellent opportunity for persons interested in learning about humanitarian assistance, education programming, and grants and project management. This position reports to the Senior Regional Project & Partnerships Coordinator- PlayMatters.

Key Duties and Responsibilities:

• Grants Management: Assist Grants, Partnership & Coordination Department in ensuring compliance with donor regulations; Maintain accurate records of grants files in both hard and soft copy; Maintain grants management tools.
• Proposal Development: Under guidance of Senior Project & Partnerships Coordinator- PlayMatters, assist in proposal writing and review as requested.
• Report Review: Send timely reminders to field teams to ensure adherence to reporting schedules; Assist in direct review as requested.
• Grants Monitoring: Coordinate project review meetings, budget vs. actual meetings, etc.; Take minutes and follow-up on action points for such meetings.
• Publications: Lead drafting of bi-weekly internal newsletter; Update and create fact sheets as needed; support in the development of the Project’s Annual Report; Work with Regional Communications Team to generate and edit relevant project materials.
• Special Project: Design and implement a project that both matches your interests and provides a needed service within the PlayMatters RPT.
• Collaboration: Promote constructive, collegial teamwork between programming staff and operational support staff in execution of project.
• Leadership Support: Support RPT SMT with coordination and administration as necessary, including setting up, developing agendas, documenting, and distributing/following up on action points for key discussions.
• Donor Support: Support drafting donor communications, such as responding to requests for information, and assist with coordinating donor visits.
• Information/Resources: Research and be informed about programmatic issues, as well as security and political developments in the region. Support in ensuring donor and RPT remains up to date on any developments which may impact implementation.
• Ad-hoc: Assist in any other tasks requested by RPT staff.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree, experience in program and grants management at an international NGO or similar organization is a plus.
• Demonstrated strong writing and revision skills (both in terms of content structuring and copy-editing).
• Demonstrated strong computer skills in Microsoft Office (Word, Excel), Outlook, Internet (browsers and Skype), PDF manipulation
• Positive, helpful attitude and willingness to learn new skills is essential. Must be excellent coordinator and great teammate; this role collaborates across department and ability to influence colleagues, often without line management.
• Exceptional organizational skills.
• Ability to successfully work in a fast-paced environment and complete work independently, while developing positive relationships with locally and remote based staff
• Excellent interpersonal, oral, and written communication skills.
• Self-directed, able to independently set priorities and solve problems with minimal guidance.

NB: Female candidates are strongly encouraged to apply.

How to Apply:

In your application, please provide the following documents:

• Cover letter, clearly explaining your motivation for wanting to work for the IRC in the Program & Grants Volunteer- PlayMatters position and stating start date availability.
• Résumé, listing only relevant information that demonstrates experience in critical writing and reviewing, publication design, and working in teams.
• 5-page writing sample, preferably of a grant application or technical report. Additionally, if available, you may send up to five pages of a document that includes your reviewing comments such as a letter of response to an article draft or a peer review of an academic paper. If sending an excerpt of a longer document, please provide a brief 3-5 sentence explanation of the document providing overall context.

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Deadline 21^st July 2022

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