EAC Jobs – Senior Administrative Officer – Inter-University Council for East Africa (IUCEA)

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Job
Title:             Senior
Administrative Officer

Organization:  Inter-University
Council for East Africa (IUCEA)

Duty Station:   Kampala,
Uganda

Reports to:   Principal
Human Resource and Administration Officer

About US:

The Inter-University
Council for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for coordinating the development of human resources
and research in the EAC Higher Education Institutions.  The main objectives of IUCEA are to (i)
facilitate networking among universities in East Africa, and with universities
outside the region; (ii) provide a forum for discussion on a wide range of
academic and other matters relating to higher education in East Africa; and
(iii) facilitate maintenance of internationally comparable education standards
in East Africa so as to promote the region’s global competitiveness in higher
education.

Job Summary:  The Senior Administrative Officer will provide
administrative support to the Principal Human Resource and Administration by
coordinating all matters regarding office administration, procurement,
transport, conferencing/meetings, protocol, security and supervision of general
staff.

Key Duties and Responsibilities:  

·       
Provide
cost effective and efficient administrative services including procurement of
goods and services.

·       
Supervise
the preparation of annual procurement plan.

·       
Manage
transport issues including planning, allocation, maintenance, insurance,
vehicle registration, controlling and accounting of fuel.

·       
Ensuring
safety of staff and assets of IUCEA by ensuring secure working environment

·       
Provide
protocol services to visitors and dignitaries visiting IUCEA.

·       
Organise
official luncheons, dinners, cocktails and other get together activities of
IUCEA

·       
Supervise
the management of IUCEA registry.

·       
Coordinate
logistics for meetings, travel requests and produce relevant reports and
minutes.

·       
Liaison
with the ministries in charge of Foreign Affairs of the Partner States in all
respect of immunities, Visas, work permits and privileges of IUCEA staff.

·       
Follow
up of supply of goods and services and generate procurement reports.

·       
Supervise
general staff.

·       
Performing
any other duties that may be assigned by the Principal Human Resource and
Administration from time to time.

Key Performance Indicators

·       
Efficient
administrative system.

·       
Safety
of IUCEA staff and assets.

·       
Timely
acquisition of office supplies.

·       
Timely
processing of work permits, travel requests, report and meeting logistics.

·       
Efficient
transport system.

Qualifications, Skills and Experience:

·       
The
applicant must hold a Masters’ degree in Business Administration (MBA) or
Masters’ degree in Public Administration, International Relations or its
equivalent from a recognised university

·       
Certified
Public secretary (CPS), Post graduate Diploma in Human Resource, Purchasing and
Supply Chain Management or its equivalent are an added advantage

·       
At least
eight (8) years, 3 years at senior position in either in public service or a
busy private establishment

·       
S/He
Must be able to provide strategic and team leadership, create a conducive and
empowering work environment which promotes creativity and innovation among
staff, coach, mentor and motivate staff, manage diversity, conflict and change,
procurement, effectively communicate, have presentation, conceptual,
analytical, planning, negotiation, networking, judgment and decision making
skills; should also be computer literate.

·       
Age: Below 55 years

How to Apply:

Application letters
should be accompanied with the following:

·       
Certified
copies of the applicant’s degree awards

·       
Up to
date and comprehensive Curriculum Vitae

·       
Addresses
of three referees, one of which should be of the current immediate supervisor.

Applications marked
“APPLICATION FOR THE POST OF …….

Applications shall
be sent to the following address:

The Executive
Secretary

Inter-University
Council for East Africa

P.O. Box 7110,
Kampala, Uganda

E-mail:
recruit@iucea.org

Deadline: 6th April, 2020

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