The Ugandan Jobline

Job Title:    Grants Accountant – PFISER
Project

Organisation: World
Vision International

Reports to:  Project
Coordinator

Duty Station:  Uganda

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

Job Summary:   The Grant Accountant – PFISER Project will work
closely with Senior Grants Finance Officer to ensure budget monitoring and
accurate and timely preparation of monthly financial reports.This position will
primarily focus on WFP and other multilateral grants and assist with budget
development & controls as well as reporting to donors& external
stakeholders where applicable.The position holder plays a key role in
generation of donor financial reports per donor templates. Job holder is also
expected to adhere to World Vision’s Christian ethos and demonstrate a quality
of spiritual life that is an example to others.

Key Duties and Responsibilities:  

Financial Reporting

·       Prepare and submit timely, accurate and
complete grants financial reports to internal and external users/donors.

·       Prepare analysis of grant expenditure for
management action to help in monitoring the burn rate of various grants.

·       Ensure grants/projects reports are discussed
with the project team within the required time schedule.

·       Ensure that projects annual budgets are
posted in SUN6 for grants handled

·       Work on other assignments as may be assignee
by the Snr Grants Finance Officer from time to time

·       Load grants reports in FFR database

·       Review and where necessary provide
appropriate expense codes for accurate posting of expenses.

·       Support and participate in year- end
processes

·       Attend program technical meetings and give
feedback and updates on financial aspect of the assigned grants/Projects.

Risk Management:

·       Take lead in Grants/project donor spot checks

·       Coordinate Grants/Projects external Audits

·       Ensure any Audit recommendation affecting
area of responsibility are cleared within 90days after issuance of audit report
(both internal & external)

·       Play active role in maintenance of internal
controls by ensuring laid down procedures are followed and Zero tolerance to
Fraud is adhered to.

·       Ensure all financial documents are filed and
files are available for audit. This would include financial records and
contract agreements.

·       Work with auditors to retrieve the sampled
documents from files.

·       Assists auditors to receive required
information from other departments, for example Supply Chain department,
P&C and Finance Office during audit.

·       Contribute to acceptable and timely audit
reports through provision of required feedbacks during the audit processes.

·       Ensure all copies of final signed Grant
agreements documents between WVU donors and sub- recipients are available on
file.

·       Ensure good storage of financial reports and
records in line with the World Vision Uganda and donor requirements

Budget Monitoring
& Funds Monitoring

·       Ensure high quality standards are maintained
in our budget development (proposal, grant and matches) in co-ordination with
program personnel. Work closely with Snr Grants Finance Officer to prepare
quality grants budgets

·       Assist Program in linking Grant Budgets to
Grant Work-plans, so that the activities to be undertaken in the program matches
to the budget

·       Monitor and review activities to ensure that
only budgeted costs have been incurred

·       Monitor Project expenses against the approved
budget

·       Reconcile LDRs with payroll for the project
staff under grants

·       Ensure donor regulations are adhered to for
the assigned projects

·       Support and coordinate grants end closure
processes

·       Ensure strict adherence to the approved
budgets

·       Monitor and review any Sub-Recipient
activities to ensure that only budgeted costs have been incurred

·       Ensure funds are available for smooth running
of program activities

·       Follow up with Senior Grant Finance Officer
to ensure support ensure obligated funds are duly committed on PBAS by Support
Offices

·       Prepare and submit accurate funding requests
to donors on a timely basis.

·       Ensure grants activities strictly stick to
approved budgets with no cost overruns.

Reimbursable Grants

·       Ensure that UNICEF/UNDP Funds are liquidated
on time to avoid blockage where applicable.

·       Ensure reimbursable invoices are prepared
based on the donor requirements and submitted on time where applicable.

·       Work with the Snr Grants Finance Officer to
follow up on pending reimbursements from donors

·       Ensure Funds received are correctly recorded
and booked in the system

·       Ensure WFP reimbursements are SAed to SOs and
tracking of invoices and booking of pending invoices.

Qualifications, Skills and Experience:

·       The ideal applicant for the World Vision
Grants Accountant – PFISER Project job must hold a Bachelor’s Degree in
Accounting/ Commerce/Finance

·       Must have CPA (U) or ACCA Section 2 (or must
work towards attaining)

·       Two years’ experience in Finance and grants
management

·       At least 2 years in grants/Projects financial
management work experience

·       G2G Certification

·       Should be Computer Literate with a sound
knowledge of office suites and experience working with excel

·       Good planning and organizational skills

·       Should demonstrate experience working with
computerized accounting system and especially Sun System

·       Willing to occasionally travel to the field
locations.

How to Apply:

All suitably qualified
candidates are encouraged to submit your application and complete Curriculum
Vitae. Apply online by visiting World Vision International’s e-recruitment jobs
portal at the web link below.

Click
Here

Deadline: 27^th March 2020

For more of the
latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs