The Ugandan Jobline

Job Title: Finance and Operations Manager

Organisation: Saferworld

Duty Station:  Kampala, Uganda

Reports to:   Country Manager

Ref: UG-FOM

About US:

Saferworld is an independent international organisation working to prevent violent conflict and
build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organization operational in 12 countries across Africa, Asia and the Middle East.

Job Summary:  Reporting to the Country Manager, the Finance and Operations Manager will take lead in all financial and operational matters; supporting all internal financial and procurement processes, and managing finance and operational staff. The Finance and Operations Manager, as member of Saferworld Uganda Senior Management Team (SMT), will contribute to the development and operationalisation of Saferworld’s strategy in Uganda and will represent Saferworld as necessary in interactions with relevant authorities and stakeholders.

Key Duties and Responsibilities:

The effective management of the Finance, Operations and Administration teams in Saferworld’s Uganda office (20%).

• Allocate and manage key roles and responsibilities within Saferworld Uganda’s Finance, Operations and Administration to staff.
• Build capacity of and line manage relevant staff in Kampala, Karamoja and Northern Uganda; Finance and Administration Officers, Operations and Logistics officer, and HR and Admin Officer.
• Undertake performance review and management  of relevant

The efficient and transparent management of finances (40%).

• Lead the development and maintenance of robust financial controls (bank reconciliations , separation of roles and responsibilities, other financial controls, performance management data, and so forth).
• Oversee staff to ensure accurate data entry into ledger accounting system, lead improvement and system enhancement work, ensuring good housekeeping.
• Develop the country annual budget and make appropriate revisions as per instructions from the Finance Director.
• Support the development of budgets for donor proposals and ensure staff and office costs are appropriately covered in donor proposals.
• Lead in effective monitoring of country and project budgets.
• Lead reporting to Saferworld colleagues, donors and London head office. Focus on continuous improvement and ensure that reports are user friendly.
• Effectively organise and manage internal and external audits.
• Produce statutory (legal) accounts and other legal returns as required by the laws of Uganda.
• Monitor partners’ financial management as far as it relates to Saferworld-funded projects, ensuring compliance with Saferworld and donor rules and regulations, building knowledge and understanding, promoting improvements to financial management and reporting.

Develop capacity support and collaborative relationships with Saferworld staff and partners to ensure effective financial and operational management across the board (10%).

• Build financial and operational capacity of Saferworld  staff and partners.
• Develop strong relationships with all Saferworld colleagues and partners to enhance their understanding of finance and build their knowledge on day-to-day financial reporting and accounting.
• Develop strong relationships with, and provide training and ongoing support to partner organisations so that they effectively and transparently manage their funds .

The efficient, transparent and safe management of operations (30%).

• To lead, develop, implement and monitor policies and procedures relating to Saferworld’s operations in Uganda in line with global policies and good practice.
• Ensure compliance with Saferworld and national and global policies, and efficient use of resources.
• Ensure operations systems and processes are monitored and planned for in advance, overseeing office legal compliance requirements (for example, health and safety, SDN lists, assets register and others).
• Oversee Saferworld’s Uganda insurances, ensuring relevant and cost-effective covers are in place, overseeing claims when relevant and ensuring learning is incorporated into new policies and procurement .
• Keep Saferworld Uganda Security Plan up to date, in collaboration with Global Security Adviser.
• Ensure safety of staff and stakeholders while undertaking their work for Saferworld through appropriate risk assessments, organisation of security and safeguarding training.
• Oversee the administration of Uganda offices – including IT procurement and development, maintenance and security.
• Monitor performance indicators and produce regular reports .

Any other duty may be assigned to the post holder as required by the Line Manager .

Qualifications, Skills and Experience:

• CPA or ACCA and/or demonstrable experience of overseeing accounting procedures, principles and systems.
• Knowledge of SUN or similar accounting system.
• Knowledge of Uganda taxation system, Uganda NGO Act and other compliance issues regarding operations of I/NGOs in Uganda.
• Experience of overseeing procurement and logistics in a complex setting. Understanding of Uganda’s employment and financial legislation.
• Senior experience of working in a finance and operations role at a managerial level, preferably in NGOs.
• Experience in managing a small staff team, and working remotely to support field offices.
• Experience in working in partnership with civil society organisations and supporting partners in capacity strengthening.
• Demonstrated organisational and people management skills. Fluency in spoken and written English.
• Ability to lead and motivate others.
• Ability to identify anomalies and bottlenecks in systems and proposal workable solutions
• Willingness to promote the work of Saferworld and develop collaborative work with others.
• Good interpersonal and team-working skills.
• Demonstrated commitment to principles of transparent, accountable, and honest partnership working. Good IT skills, including in MS Word and Excel.
• Excellent analytical approach to work and strong attention to detail.
• Commitment to and compliance with Saferworld’s safeguarding
• Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work.
• Commitment to the vision, mission and values of Saferworld. Commitment to working in a non-partisan manner.

How to Apply:

All candidates should download and complete an application form, Download Here and send to HR team at jobs@saferworld.org. uk (Ref: UG-FOM)

Deadline: 22^nd May 2022

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