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Job Title:   Food & Cash Assistance Officer – General Food Assistance Project

Organisation: World Vision International

Duty Station:  Uganda

Reports to: Deputy Food & Cash Assistance Manager

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”

Job Summary:  The Food & Cash Assistance Officer – General Food Assistance Project will provide technical and direct management oversight of the food assistance program at the district/settlement level with a view to ensure quality food programming, systems and procedures and accountability within the framework of World Vision and donor (WFP and USAID) standards and guidelines. Collaborate and coordinate with the rest of WV Uganda ministry departments, partners, donors and government in the design and implementation of food assistance programs including early warning disaster preparedness, mitigation and actual response.

The FAO is the goal owner of food assistance at the district level and in charge of the day-to-day operations and administrative issues in the district.

Key Duties and Responsibilities:

• Food Assistance Programming: Provide management supervision and oversight for the food assistance program at district level.
• Manage and track food assistance programming budget and assets at the district level.
• Work hand in hand with other WV Uganda departments to ensure proper integration of the food assistance programming with the greater WV Ministry.
• Collaborate and coordinate with other WV Uganda ministry departments and regional technical staff in areas of food programming research, impact learning, innovative programming and partnerships as well as the dissemination of major food programming issues, new ideas and trends, advocacy and the optimization of food programming for both relief and development need in the country.
• Develop monitoring plan for all food assistance and complementary activities (Livelihood) in the district and ensures that regular and rigorous monitoring takes place during implementation. Track major trends and finding and take action to ensure projects objectives are accomplished
• Participate in the recruitment of staffs that have the required knowledge, skill and abilities in order to meet WV food assistance programming standards.

Supervision of field operation: Provide technical oversight through periodic visits to monitor and review all aspects of the food programming and systems as well as to provide appropriate feedback and recommendation to the Field Coordinator, Food Monitors and volunteers.

• Ensure proper management of the entire process of distribution planning, food dispatch from the warehouse to the FDP, receipt of food at the FDP, distribution, returns and accounting of losses.
• Ensure distribution staff have adequate distribution kits/equipment to enable them perform their work effectively.
• Conduct un-scheduled and scheduled field visit to observe distribution and check compliance with set standards. 50% time allocated for field visit per month.
• Conduct on spot training to correct any anomalies detected.
• During field visit talk to beneficiaries and community leaders to get their opinion regarding project implementation.

Commodity Reporting: Ensure timely and accurate reports including CSRs, RSRs, LSRs, narrative etc, which reflect the true picture of the food assistance projects in the district, are prepared and submitted to Senior FAIRO and Senior Food Assistance Manager as per agreed timelines.

• Ensure all reports to donor (Weekly, monthly, quarterly and EoP) are submitted in time
• Ensure FAIRO generates accurate CTS reports (CSR, RSR, LSR, Donor Receipt tally, Distribution Summary, RTS Summary, Ration reasonability test) as per the agreed timeline.
• Prepare monthly and quarterly narrative reports as per the agreed scheduled with SOs and Donor.
• Make sure that reports capture all the major activities that happened during the reporting period including challenges encountered and action taken to resolve them.
• Ensure reports are submitted to Snr. FAIRO and Food Assistance Manager on timely basis according to agreed schedule.

Management of invoicing process: Ensure timely compilation and reconciliation of CSS and invoices for distribution cost based on tonnage handled in the district.

• Ensure FAIRO prepares and submit CSS showing the value of commodity received by the project during the reporting month within the agreed timeline.
• Ensure FAIRO prepares an invoice for tonnage handled based on the approved USD rate per Metric Tonne.
• In cases where the tonnage handled falls below the expected quantity, prepare a fixed cost invoice in close collaboration with Grant Accountant within the agreed timeline.
• Ensure all invoices plus corresponding backups are submitted to the local WFP office within the agreed timeline.

Staff management: Develop and implement a staff capacity building plan on areas of commodity management, food distribution, and nutrition and hygiene sensitization in order to meet established standards through on the job training, workshops, conferences and any other appropriate methods.

• Identify other training needs during appraisal process and liaise with Senior. Food Assistance Officer and P & C to develop strategies for capacity building.
• Develop and maintain an updated succession plan for the team that can be utilized whenever opportunities arise.
• Implement staff performance management strategy.
• Develop a leave management plan and oversee its implementation to ensure staff exercise life work balance.
• Ensure volunteers and community structure payments are processed on time and payments made in a timely manner.

Coordination and networking

• Organize staff meeting to discuss project implementation as well as challenges, success and solutions
• Participate in monthly management meetings.
• Participate in Partner coordination meetings with donor and other stakeholders. (UNHCR, OPM, WFP and other Partners.

Other Duties

• Perform any other duty as may be assigned by supervisor or designee from time to time.
• Participate and contribute in teams, committees and task forces appointed to including Senior Management Team, National Disaster Management Committee, Risk Committee, National Resource Development Team among others

Qualifications, Skills and Experience:

• The applicant for the World Vision Food & Cash Assistance Officer – General Food Assistance Project job must hold a Bachelor’s Degree in Social Sciences, Development or Theology from a recognized institution.
• Postgraduate education/studies in Development. Training in theology or related field will be an added advantage
• At least seven years’ experience three of which must be in leadership position working in International Development Organizations, Churches and Christian organizations.
• Proven ability to conceptualize, innovate, plan and manage programs as well as transfer knowledge and skills.
• Must have proven analytical, problem solving skills and ability to work with minimum supervision.
• Proven ability to cultivate long term partnerships with faith community
• Experience with international development organization desired.
• Must be able to market Faith and Development programs to donors, collaborating stakeholders and WV partners
• Must be well respected in society for Christian values and professionalism
• Senior leadership role in a church and/or para church organization strongly desired
• Should demonstrate ability to work in multicultural, multidenominational and multi-faith environments
• Experience working in the interfaith context.
• Must have proven analytical, problem solving skills and ability to work with minimum supervision.
• Effective in written and verbal communication in English
• Ordained church minister with a sound doctrine will be an added advantage
• Should demonstrate ability to work in multicultural, multidenominational and multi-faith environments
• Must have good interpersonal and communication skills willing to market Faith and Development programs to donors, collaborating stakeholders and WV marketers
• Must be well respected in society for Christian values and professionalism
• Good knowledge and commitment to WV’s ethos, philosophy of work, and CORE documents.

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.

Click Here

Deadline: 29^th April 2022

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