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Job Title:    Business Support Assistant – Logistics (UN Jobs) 

Organisation: United Nations World Food Programme (WFP)

Duty Station:  Uganda

About US:

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Job Summary: These jobs are found in WFP warehouses. Job holders report to the Warehouse Management Assistant/Associate or the designate. The United Nations World Food Programme (WFP) Business Support Assistant – Logistics is exposed to all phases of the warehouse operations and work with minimum supervision. They may provide supervision and on-the-job training to other warehouse staff.

Key Duties and Responsibilities:

• To handle transport planning, receipt/dispatch of food in LESS, mitigate losses, maintain safety and quality of food under storage and supervise warehouse activities in compliance with WFP warehouse operating procedures/established guidelines and participate in Market facilitation.
• Provide support to day-to-day logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorized EDPs, partners, and destinations.
• Create Sales orders, STO’s, OBD’s and Work orders in LESS/WINGS for logistics operations/services (transportation, warehouse labour, Fumigation/inspection, etc…).
• Support management of logistics service providers including performance monitoring and measurement.
• Coordinate with the transporters, on receiving/dispatching of food at WFP and FDP/CP’s warehouses
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Processing all logistics related invoices, and follow-up with finance on payments status.
• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Support operational pipeline analyses, assessments and operational planning for all delivery modalities namely in-kind, cash on wheels, agent banking.

Qualifications, Skills and Experience:

• The applicant for the United Nations World Food Programme (WFP) Business Support Assistant – Logistics must hold a University Degree in Logistics and Transport, Statistics, Economics, Supplies Management, Business Administration, Procurement or other related field from a recognized university
• At least three years of professional experience.
• Good knowledge of computer skills is desirable, this includes maintaining a logistics database, running queries on ongoing shipments, pipeline information, inventory management, budget monitoring & reporting etc.
• Ability to work in a multi-cultural environment.
• Exposure to humanitarian and emergency situations is desirable.
• Ability to communicate in English clearly both orally and in writing.

Desired:

• Experience using logistics databases to extract routine reports.
• Experience in managing warehouses with food and NFIs.
• Experience in managing inventories.
• Experience in processing invoices.

Competencies:

• Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
• Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply

How to Apply:

All candidates who wish to join the United Nations World Food Programme (WFP) in the aforementioned capacity should apply online at the online portal link below.

Click Here

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